Administrative Support Specialist
2 weeks ago
We are seeking a highly skilled and organized Administrative Support Specialist to provide exceptional support to our Technology Experience Services Managing Director. This role will be based in our Philadelphia office and will require a high degree of discretion and confidentiality.
Key Responsibilities- Travel Arrangements: Utilize our online travel booking tool to arrange business travel and ensure timely and accurate expense reports.
- Expense Management: Review, reject, or approve expense reports submitted by team members, ensuring adherence to company policy.
- Calendar Management: Manage our calendar system, identifying opportunities to enhance efficiencies and make last-minute scheduling decisions based on priority and business needs.
- Meeting Planning: Schedule and organize internal and external meetings, including Zoom/Webex and conference calls, and handle logistics for outside guests.
- Staff Support: Attend staff meetings to record minutes, track takeaways, and manage invitations for guest attendees. Maintain department organization charts and email distribution lists.
- Special Projects: Manage team-wide projects and programs as needed, such as team-building events, philanthropy, or other events.
- Onsite Facilities Coordinator: Support our Philadelphia Site leadership team with coordinating events, including ordering food, booking rooms, setup, and clean up.
- Collaborative Team Player: Build and maintain a team-based environment with intra-department and Enterprise Administrative Assistant community.
- Professional Demeanor: Excellent verbal and written communication skills, with a high degree of integrity and accountability.
- Technical Proficiencies: Experience with audio and voice equipment, mobile and desktop devices, and ability to work independently with confidential information.
- Flexibility: Ability to adjust priorities, think ahead, and anticipate team needs.
- Previous Experience: Meeting planning and calendar management.
- Attention to Detail: High degree of accuracy and attention to detail.
- Confidentiality: Ability to maintain confidential information in a highly professional manner.
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Administrative Support Specialist
2 months ago
Huntington Park, California, United States TalentOne Recruitment & Staffing Full timeTalent One Recruitment and Staffing is seeking an Administrative Support Specialist for a local distribution company near Vernon. Summary: As an Administrative Support Specialist, you will provide essential clerical and administrative support to ensure smooth daily operations and contribute to the overall success of the organization. Required...
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Administrative Support Specialist
1 month ago
Huntington Park, California, United States TalentOne Recruitment & Staffing Full timeTalent One Recruitment and Staffing is seeking an Administrative Support Specialist to join their team. As an Administrative Support Specialist, you will be responsible for performing a variety of administrative tasks to support the success of the company.**Key Responsibilities:*** Provide administrative support to the team, including answering phones,...
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Administrative Support Specialist
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Administrative Support Specialist
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Administrative Support Specialist
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Administrative Support Specialist
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Administrative Support Specialist
1 week ago
Menlo Park, California, United States Insight Global Full timeA health care client in the Bay Area is seeking an Administrative Support Specialist to provide administrative and clerical support to relieve department managers, directors, or staff of administrative details.Key Responsibilities: Provides administrative support to department managers, directors, or staff Coordinates messages, appointments, and information...
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Administrative Support Specialist
5 days ago
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Administrative Support Specialist
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Administrative Support Specialist
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Administrative Support Specialist
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Allen Park, Michigan, United States ICONMA Full timeJob SummaryWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at ICONMA. The successful candidate will provide administrative support to our leadership team, ensuring seamless day-to-day operations and contributing to the overall success of the organization.Key ResponsibilitiesProvide administrative support to...
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Administrative Support Specialist
1 week ago
Valley Park, Missouri, United States LHH Full timeWe are seeking a highly skilled Administrative Support Specialist to provide exceptional support to our team. In this role, you will be responsible for reviewing and editing documents submitted by contractors, ensuring accuracy, clarity, and adherence to company guidelines. You will also be responsible for organizing and maintaining files related to...
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Administrative Support Specialist
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Manassas Park, Virginia, United States Spherion Full timeJob Summary:As an Administrative Support Specialist at Spherion, you will play a vital role in supporting various departments and teams. Your primary responsibility will be to provide administrative assistance, ensuring the smooth operation of our office. Key Responsibilities:Support various teams and assist with projectsProvide administrative assistance,...
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Administrative Support Specialist
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Administrative Support Specialist
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Administrative Specialist: Klein College
4 days ago
Elkins Park, United States Temple University Full timeJob Summary: Temple University's Klein College of Media and Communication is seeking a highly skilled Administrative Specialist to join their team. The successful candidate will be responsible for addressing inquiries, requests, and needs of the department's students and faculty. This role will maintain a smooth operation of the department's academic office,...