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Accounts Receivable Specialist

2 months ago

Pompano Beach, Florida, United States Titan Stone Full time
Job Overview

POSITION SUMMARY:

This role is responsible for managing Accounts Receivables while also providing essential administrative assistance. The selected candidate will support various Project Managers with a range of tasks outlined below. The ideal applicant is a collaborative team member with strong communication and organizational abilities. Attention to detail and proficiency in data entry and problem-solving are crucial. The ability to manage multiple tasks and address challenges as they arise is vital. Punctuality and reliability are key attributes for success in this position.

KEY RESPONSIBILITIES:

  • Accounts Receivables – familiarity with job costing, chart of accounts, and related processes is required.
  • Quickbooks – responsibilities include generating customer invoices, creating purchase orders, recording deposits, processing credits and adjustments, managing inventory items, performing bank reconciliations, and generating reports.
  • Maintain precise and current records of customer interactions, payment agreements, contracts, notices to owners, and lien releases.
  • Track and follow up on start packages and change orders from initiation to completion. Proficiency in Excel is necessary.
  • Research and liaise with vendors/suppliers to obtain material pricing for estimates.
  • Coordinate material sourcing and ordering, including issuing purchase orders.
  • Compile and monitor submittal packages and the delivery of materials.
  • Organize, file, and maintain all current project documentation.
  • New Project Setup – including Leads, Estimates, Jobs, and Notices.
  • Assist with incoming correspondence.
  • Professionally screen and route phone calls.
  • Provide administrative support such as filing, copying, and scanning.
  • Execute daily administrative tasks as assigned.
  • Ensure accuracy in work, plan, and organize time and resources efficiently, even under pressure.
  • Carry out daily operational tasks effectively and promptly.
  • Demonstrate attention to detail and problem-solving skills, with a creative mindset to suggest improvements.
  • Ability to perform essential functions in the described working conditions.

EDUCATION AND SKILLS REQUIRED:

  • High school diploma or GED.
  • Valid driver's license.
  • Advanced computer skills, particularly in Microsoft Excel, Word, and Outlook.
  • Strong understanding of accounting practices and Quickbooks software (desktop version).
  • Excellent communication and follow-up skills, with proficient email correspondence and organization using Microsoft Outlook.
  • Exceptional organizational skills and attention to detail; ability to multitask and prioritize effectively.
  • A proactive team player willing to tackle a variety of tasks.
  • Effective communication with internal and external business partners at all levels.
  • Professionalism in handling confidential and sensitive matters; trustworthy and reliable.
  • Self-motivated with minimal supervision required.
  • Fluency in English with strong writing skills, focusing on grammar and vocabulary.

WORK SCHEDULE:

Standard work hours are Monday to Friday, 8:00 AM to 5:00 PM, with occasional evenings and weekends as needed.