Junior Project Coordinator

2 months ago

New York, New York, United States DBI Projects Full time

Position: Project Management Assistant

Position Overview:

DBI Projects is on the lookout for a Project Management Assistant to become part of our expanding professional services team. This role offers a unique opportunity for an individual to cultivate the essential skills and knowledge necessary for effective project oversight. We value candidates who demonstrate a strong work ethic, high motivation, and a willingness to engage in various tasks while maintaining a focus on results. A keen interest in participating in all phases of planning, design, and construction is essential.

Required Qualifications & Skills:

The perfect candidate will possess 4–6 years of experience in architecture, construction oversight, or related fields, particularly in capital projects. The Project Management Assistant position is tailored to the specific requirements of each project and its current phase. This role assists the project lead and senior management with client engagement, team coordination, contractor and schedule oversight, budget management, and other project-related functions.

Key Competencies Include:

  • Proficiency in MS Office Suite (Word, Outlook, PowerPoint, Excel)
  • Familiarity with Adobe Creative Suite (InDesign, Illustrator, Photoshop)
  • Understanding of AutoCAD and Bluebeam software
  • Experience with construction scheduling tools such as MS Projects

Responsibilities:

  • Support all aspects of project management (budget, schedule, procurement, quality, and risk) throughout each project phase, including pre-development, planning, design, construction, occupancy, and closeout.
  • Continuously track the project timeline, being aware of potential challenges, changes, and priorities.
  • Oversee the project budget, preparing comprehensive budgets for internal review and generating complete invoices and requisitions for clients and lenders with all necessary documentation.
  • Draft clear and actionable emails, updates, meeting agendas, minutes, and follow-ups.
  • Comprehend the production of all key project documents, including schedules, budgets, phasing, drawings, contracts, and leases from inception to completion.
  • Manage and facilitate client interactions to anticipate their needs, fostering strong relationships with clients, vendors, and consultants.
  • Interpret design drawings for general layout and high-level scope, producing written narratives to document the scope. Navigate drawings effectively, understanding tags, callouts, and references.
  • Recognize the distinctions between various financing types and review funding opportunities such as grants, organizing submission requirements.

Applicants should possess strong written and verbal communication skills and be prepared to actively participate in both internal and external tasks.

About DBI Projects:

DBI Projects is a dynamic, multidisciplinary organization dedicated to planning and managing real estate and capital projects. Since its inception, the company has expanded to a team of over 60 professionals, collaborating with a diverse array of clients across non-profit, educational, cultural, public, commercial, and residential sectors to execute ambitious projects globally. DBI takes full accountability for the success of each project, regardless of external or unforeseen factors, and values three core traits in its employees: ambition, humility, and intelligence.

What We Provide:

  • DBI offers unique clarity and dedication to the building process. In a complex industry, our unwavering commitment and experience enable our team to navigate unexpected challenges and celebrate significant successes.
  • We emphasize training and ongoing education opportunities, recognizing that our team's strengths contribute to our collective success.
  • We foster a collaborative environment with regular social events and team-building activities.
  • We offer a competitive compensation package, including a biannual bonus program, comprehensive medical, dental, and vision insurance; disability and life insurance; a company-matched 401(k)/Roth plan; and parental leave.

The salary range for this full-time position is competitive and based on the candidate's experience and qualifications, reflecting our commitment to fair and equitable compensation.

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