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Litigation Legal Administrative Assistant
2 months ago
Gpac is a nationally renowned litigation law firm specializing in complex civil matters. Our expertise spans diverse areas, including toxic tort, complex product liability, local government, general liability, and commercial litigation.
Job SummaryWe are seeking a highly skilled Litigation Legal Administrative Assistant to join our dynamic team. As a key member of our support staff, you will play a critical role in ensuring the smooth operation of our litigation practice.
Key Responsibilities- Document Preparation: Format briefs, pleadings, correspondences, and other legal documents, including producing tables of contents and tables of authorities.
- Shell Preparation: Prepare shells for attorneys in preparation for all motions, discovery, and trial documents.
- Filing and Proofreading: File legal documents with state and federal courts, ensuring accuracy and completeness prior to distribution or filing.
- Client File Management: Update and maintain client files in a timely manner.
- Task Execution: Prioritize and execute attorney-assigned tasks quickly and accurately, while being organized and detail-oriented.
- Vendor Invoicing: Review and ensure accuracy of vendor invoices, prepare accurate check requests, and timely submit invoices for payment to clients or accounting.
- Conflict Checks and Client Intake: Assist in the timely submission of conflict checks and client intake forms.
- Trial Preparation: Prepare for trial by assisting paralegals and attorneys.
- Policy Adherence: Possess a strong understanding and adherence to the firm's policies and procedures.
- Flexibility: Be flexible and willing to pitch in wherever needed.
- Positive Attitude: Demonstrate a positive attitude and be approachable.
- Adaptability: Adapt well to fluctuations in workload and changes in responsibilities.
- Stress Management: Able to work in highly-stress situations with a demanding case load.
- Communication: Present written communications that are concise and accurate, and exhibit confident and professional verbal communication skills.
- Problem-Solving: Be a problem solver and effectively communicate with clients and vendors.
- Education: Minimum of a high school diploma required (college degree preferred but not required).
- Experience: Minimum of three to five years of experience as a litigation legal administrative assistant.
- Skills: Proficiency in Lexis Nexis/File & Serve Express, Pacer, ECF, File Site, or other comparable document management systems, as well as Microsoft Office and Excel.
