Accounts Payable Specialist

4 weeks ago


Bloomfield, Connecticut, United States VSE Full time
Job Summary

We are seeking a highly skilled Accounts Payable Specialist to join our team at VSE. As an Accounts Payable Specialist, you will be responsible for recording, storing, and analyzing financial data to ensure accurate and timely payments to vendors.

Key Responsibilities
  • Operate accounting software to record and store financial data.
  • Check figures, postings, and documents for accuracy and mathematical correctness.
  • Comply with federal, state, and company policies, procedures, and regulations.
  • Receive, record, and bank cash, checks, and vouchers.
  • Code documents according to company procedures.
  • Perform financial calculations, such as amounts due, interest charges, balances, discounts, equity, and principal.
  • Reconcile or note and report discrepancies found in records.
  • Provide support for monthly accruals, based on estimated revenues and expenses.
  • Review expense reports and approve for payment in Company's Expense Reporting Software.
  • Perform general office duties, such as filing, answering telephones, and handling routine correspondence.
  • Access computerized financial information to answer general questions as well as those related to specific accounts.
  • Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
  • Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.
  • Match order forms with invoices and record the necessary information.
  • Prepare bank deposits by compiling data from cashiers, verifying, and balancing receipts, and sending cash, checks, or other forms of payment to banks.
  • Calculate and prepare checks for utilities, taxes, and other payments.
  • Monitor status of loans and accounts to ensure that payments are up to date.
  • Reconcile records of bank transactions.
  • Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.
  • Prepare trial balances of books.
  • Maintain inventory records.
  • Review and match all vendor invoices to appropriate documentation and approval prior to payment (3-way match).
  • Ensure expenditures are coded to the appropriate general ledger code.
  • Reconcile price and quantity variances to ensure all invoices and purchase orders are properly accounted for.
  • Prioritize critical vendor invoices for timely settlement.
  • Work cross-functionally to resolve various internal and external inquiries.
  • Create and maintain vendor master files.
  • Files, maintains, and distributes accounting documents, records, and reports.
  • Assist in month-end, quarter-end, and year-end closing.
  • Assist in accounting department projects as needed.
Requirements
  • High School Diploma or equivalent.
  • 3-4 years of accounts payable or general accounting experience.

VSE is an Equal Opportunity/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, gender, age, national origin, disability, Protected Veteran status, sexual orientation, or any other characteristic protected by federal, state or local law.



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