Legal Administrative Assistant

2 weeks ago

Columbus, Ohio, United States A Plus Staffing Solutions Full time
Job Overview

We invite you to become a part of our esteemed legal team at A Plus Staffing Solutions, where we prioritize excellence and client satisfaction. We are in search of a committed Legal Administrative Assistant to provide essential support to our attorneys and uphold our dedication to delivering high-quality service.

The Legal Administrative Assistant will play a crucial role in our operations, assisting attorneys with their administrative and operational requirements. This position demands a proactive mindset, exceptional attention to detail, and a steadfast commitment to confidentiality and professionalism.

Key Responsibilities:

  • Oversee daily schedules and administrative tasks for attorneys, including travel coordination, conference scheduling, teleconferences, and monitoring court appearance dates and filing obligations.
  • Draft and revise legal documents such as letters, memoranda, briefs, pleadings, agreements, and contracts from templates, original materials, or dictation. Proficiently utilize MS Excel and PowerPoint for creating necessary spreadsheets and presentations.
  • Establish, organize, and maintain client files and legal documents with accuracy and consistency.
  • Review monthly billing pro-formas for precision, conducting inquiries and edits related to clients, matters, and timekeepers.
  • Manage phone communications, accurately taking messages, setting up video conferences, and ensuring clear communication with clients, court reporters, and internal personnel.
  • Efficiently process reimbursements, expense reports, and check requests.

Required Knowledge, Skills, and Abilities:

  • Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), internet research, and document management systems.
  • Advanced skills in calendar management through Outlook.
  • Outstanding organizational abilities with a knack for multitasking and effective prioritization.
  • Strong interpersonal skills, fostering collaborative relationships and working harmoniously with team members.
  • Capability to perform under tight deadlines and adapt to evolving conditions while maintaining a professional demeanor.

Qualifications:

  • High School Diploma or equivalent; Bachelor's degree is preferred.
  • A minimum of 3 years' experience in a legal administrative or paralegal capacity.
  • Familiarity with electronic filing and court dockets.
  • Must exhibit exceptional organizational skills, attention to detail, and the ability to handle confidential information discreetly.
  • Willingness to work overtime as necessary.

Additional Information:

  • Compensation ranges from $65,000 to $75,000 per year, negotiable based on experience.
  • Comprehensive benefits including 401(k) with matching, AD&D insurance, dental and disability insurance, employee assistance program, flexible spending account, health and life insurance, opportunities for advancement, paid time off, parental leave, profit sharing, and vision insurance.

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