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Accounts Payable Specialist
2 months ago
Under the direction of the Fiscal Services Director, performs a variety of basic accounting tasks and related clerical duties, exercising some independent judgment in the application of accounting principles to accounting transactions.
Key Responsibilities:- Accounts Payable Processing: Input data from vendor payment vouchers into accounts payable system and print pre-check register for review.
- Transaction Verification: Verify transactions entered from supporting documents before printing checks. Print checks, attach check stub to payment vouchers and print check register. Stamp voucher and invoices "PAID". Maintain check register file.
- Vendor Management: Review vouchers for missing receipts and attach receipts and packing slips to payment vouchers as needed. Maintain vendor voucher files in file cabinets and box for storage as required.
- Financial Reporting: Reconcile open accounts payable invoices and credit memos. Void checks, when necessary, in accounts payable system and file void checks and stamp check copy "VOID" in numerical check file. Reverse invoices if not to be reissued; stamp voucher documents "VOID".
- Communication: Mail checks and/or record checks to be picked up in check log. Notify appropriate person when check is ready to pick up.
- Administrative Support: Prepare CashPro report to be submitted to the bank. Pull vouchers to be reviewed by staff and auditors and refile vouchers when finished. Assist other accounting staff as needed.
Conduct work in a moderate paced office environment with frequent interruptions. Majority of work centers on accounting and bookkeeping concepts. Possess basic filing, organizational and clerical skills. Digital finger strength necessary to type moderate to heavy keystrokes. Have visual acuity and stamina to work at a computer monitor throughout the workday. Upper body strength to lift and carry file boxes weighing 30 pounds for a distance of 30 feet. Be able to sit for extended periods of time with a minimum of fatigue and discomfort.
Qualifications:- Education: Associates degree in accounting or related field of which six hours must be accounting, or an equivalent combination of education and accounting experience may be substituted on a year-to-year basis.
- Knowledge and Skills: Knowledge of accounting methods and procedures; bookkeeping terminology and principles. Minimum of one-year of computer experience. Familiar with accounting, spreadsheet, and word processing software. Ability to understand written and oral instructions; to exercise some judgement in applying bookkeeping principles to clerical accounting transactions.
