Supply Chain Coordinator

4 weeks ago

Hopedale, Illinois, United States Hopedale Medical Complex Full time
Job Summary

Hopedale Medical Complex is seeking a highly organized and detail-oriented Supply Chain Coordinator to join our team. As a key member of our procurement team, you will be responsible for sourcing and ordering supplies, tracking inventory, and ensuring timely delivery of materials to our departments.

Responsibilities
  • Count and restock departmental storerooms to maintain optimal inventory levels.
  • Fill requisitions and deliver supplies to various departments, ensuring accurate and timely delivery.
  • Verify bar code stickers on supplies to ensure correct identification and tracking.
  • Stock and maintain shelves, cleaning as necessary to maintain a safe and organized work environment.
  • Place orders with vendors for supplies and equipment, ensuring compliance with purchasing agreements and contracts.
  • Rotate stock on a continual basis, verifying outdates and ensuring compliance with expiration dates.
  • Perform daily office duties, including answering phones, filing, and faxing.
  • Prepare purchase requisitions and/or purchase orders as required by the Sr. Director, Facilities Operations.
  • Post and maintain inventory records, ensuring accurate tracking and reconciliation of disbursements and receipts.
  • Assist with cycle count inventories throughout the year, ensuring accurate inventory levels and compliance with regulatory requirements.
  • Assist with the input of prices for items that have changed, ensuring accurate patient charges.
  • Label items chargeable to patients with bar code stickers, verifying correct identification and tracking.
  • Receive and verify supplies from delivery personnel, reconciling purchase orders with packing slips from vendors.
  • Participate in regular in-service training and quality assurance activities, ensuring compliance with regulatory requirements and best practices.
  • Monitor inventory quantities, ensuring availability to users and developing familiarity with all supply inventories to set accurate par levels.
  • Maintain a complete log of requests, including date, quantity ordered, and verification of correct order received/returns.
  • Follow up on back-ordered items, reporting status to the Surgery Manager and Purchasing Manager.
  • Post a weekly summary of back-ordered items and expected delivery dates in a designated location.
  • Collaborate with colleagues to facilitate product conversions and equipment trials, ensuring standardization across sites.
  • Make recommendations for product substitutions to save costs, participating in problem-solving and process improvement within the department.
  • Respond to OR price requests via email or Freshdesk.
  • Meet weekly with OR/Central Supply staff as scheduled.
  • Review outstanding timely unsigned purchase requisitions with the OR Medical Director to obtain signature and/or approval.
  • Assist with support contractual agreements, applying purchasing agreements when applicable.
  • Work cooperatively with USPS/FEDEX/UPS or Managers and other staff ordering products.
  • Attend and participate in staff meetings for problem resolution when needed.
  • Assess the surgical schedule to ensure needed supplies and equipment are available for use.
  • Act as a resource to staff and physicians, assisting with researching impending capital equipment and purchases to educate staff and physicians about costs and alternatives.
  • Assist the Purchasing Manager to maintain workflow for implant purchases.
  • Assist with special short- and long-range projects and additional duties as needed.
  • Perform other related work as required or requested.
  • Serve as backup to the courier on-call schedule as needed.
Requirements
  • High school diploma or equivalent experience required.
  • Must be able to commute and work on campus.
  • Valid Illinois driver's license, clean driving record, and proof of auto insurance required.
  • Basic math skills required.
  • Must be computer literate with fundamental computer skills required to perform essential job-related duties.
  • Motivation, ability to work with minimal supervision, and strong teamwork skills required.
  • Attention to detail and ability to check documents for accuracy on a daily basis required.
  • Ability to communicate well with others and diplomacy when working with teammates and vendors required.
  • Knowledge of medical terminology preferred.
  • Knowledge of medical supplies and equipment preferred.
  • Effective negotiation skills.
  • Ability to be self-motivated, tactful, professional, courteous, and able to work with minimum direct supervision.
  • Excellent communication and customer service skills to effectively communicate ideas both verbally and written required.
  • Ability to assess problems and resolve or escalate to resolve.
  • Strong analytical and problem-solving abilities.
  • Ability to work in a team environment.
  • Strong attention to detail.
  • Prior Healthcare Purchasing/Supply Chain experience strongly preferred.
Physical Demands
  • Work requires ability to lift objects weighing up to 50 pounds daily.
  • Work requires ability to carry objects weighing up to 50 pounds daily.
  • Work requires ability to stand, walk, or kneel.
  • Work requires ability to stoop and bend, reach and grab with arms and hands, have manual dexterity, and color vision and ability to communicate with other people.
  • Work requires ability to use a keyboard (typewriter, word processor, or computer) to enter and transform information or data daily.
  • Work requires the ability to use a keyboard and video display terminal to receive, retrieve, and/or audit information and data daily.
  • Work requires ability to push and/or pull laundry or supply carts, gurneys, or wheelchairs on a regular basis.
  • Must have the ability to read and manipulate all equipment dials/controls.
Compensation

17-20 Hourly Wage

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