Supply Chain Coordinator

4 weeks ago

Hopedale, Illinois, United States Hopedale Medical Complex Full time
Job Title: Supply Chain Coordinator

Job Summary:

The Supply Chain Coordinator is responsible for sourcing and ordering of needed supplies and inventory as well as tracking and disbursing supplies for the OR/Surgical department and other departments as assigned.

Key Responsibilities:

  • Count all departmental storerooms in the Complex and restock according to par levels.
  • Fill requisitions and deliver supplies to various departments.
  • Verify that bar code stickers are on the correct supply.
  • Stock and maintain shelves, cleaning, as necessary.
  • Place orders with vendors for supplies or equipment.
  • Rotate stock on a continual basis throughout the storeroom. Verify outdates.
  • Perform daily office duties such as answering telephones, filing and faxing.
  • Prepare purchase requisitions and/or purchase orders as required by Sr. Director, Facilities Operations.
  • Post and maintain inventory records according to disbursements and receipts on the computer system.
  • Assist with cycle count inventories throughout the year.
  • Assist with the input of prices for any items that have changed to ensure that the proper patient charges have been implemented.
  • Label items chargeable to patients with bar code stickers and verify that bar code stickers are on the correct supply.
  • Receive and verify supplies from delivery personnel. Reconcile purchase orders with packing slips from vendors.
  • Participate in regular in-service training and other quality assurance activities.
  • Monitor inventory quantities to assure availability to users. Develop familiarity will all supply inventories in order to monitor stock levels and set accurate par levels.
  • Maintain a complete log indicating who placed the request, the date and quantity ordered, and verification of correct order received/returns if necessary.
  • Follow up on back ordered items and report the status of back ordered items to Surgery Manager and Purchasing Manager.
  • Post a weekly summary of back orders and expected delivery dates in a designated location.
  • Collaborate and assist in facilitating product conversions and equipment trials and communicate with colleagues to assure standardization across sites.
  • Make recommendations for product substitutions in an effort to save cost. Participate in problem solving and process improvement within the department to ensure standardization of supplies and workflows.
  • Respond to OR price requests via email or Freshdesk
  • Meet weekly with OR/Central supply staff as scheduled
  • Review Outstanding timely unsigned purchase requisitions with OR Medical Director to obtain signature and/or approval.
  • Assists with support contractual agreements such as Premier. Apply purchasing agreements when applicable.
  • Work cooperatively and as a liaison with USPS/FEDEX/UPS or Managers and other staff ordering products.
  • Attend and participate in staff meetings for problem resolution when needed.
  • Assesses surgical schedule to assure needed supplies and equipment are available for use.
  • Act as a resource to staff and physicians. Assist with researching impending capital equipment and purchases to educate staff and physicians about costs and alternatives.
  • Assist the Purchasing manager to maintain workflow for implant purchases.
  • Assist with special short- and long-range projects and additional duties as needed.
  • Perform other related work as required or requested.
  • Serve as backup to courier on call schedule as needed

Requirements:

  • High school diploma or the equivalent experience is required.
  • Must be able to commute and work on campus.
  • Valid Illinois drivers license, clean driving record and proof of auto insurance are required.
  • Basic math skills are required.
  • Must be computer literate with fundamental computer skills that are required to perform essential job-related duties.
  • Motivation, ability to work with minimal supervision, and strong teamwork skills are required.
  • Attention to detail and ability to check documents for accuracy on a daily basis is required.
  • Ability to communicate well with others and diplomacy when with working with teammates and vendors are required.
  • Knowledge of medical terminology is preferred.
  • Knowledge of medical supplies and equipment is preferred.
  • Effective negotiation skills.
  • Ability to be self-motivated, tactful, professional, courteous, and able to work with minimum direct supervision.
  • Excellent communication and customer service skills to effectively communicate ideas both verbally and written required.
  • Ability to assess problems and resolve or escalate to resolve.
  • Strong analytical and problem-solving abilities.
  • Ability to work in a team environment.
  • Strong attention to detail.
  • Prior Healthcare Purchasing/Supply Chain experience strongly preferred.

Physical Demands:

  • Work requires ability to lift objects weighing up to 50 pounds daily.
  • Work requires ability to carry objects weighing up to 50 pounds daily.
  • Work requires ability to stand, walk or kneel.
  • Work requires ability to stoop and bend, reach and grab with arms and hands, have manual dexterity and color vision and ability to communicate with other people.
  • Work requires ability to use a keyboard (typewriter, word processor or computer) to enter and transform information or data daily.
  • Work requires the ability to use a keyboard and video display terminal to receive, retrieve and/or audit information and data daily.
  • Work requires ability to push and/or pull laundry or supply carts, gurneys, or wheelchairs on a regular basis.
  • Must have the ability to read and manipulate all equipment dials/controls.

Compensation:

17-20 Hourly Wage

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