Accounting Specialist I

2 weeks ago

Prescott, Arizona, United States Yavapai County Full time
About the Position:

This role is responsible for performing a wide range of accounting and clerical tasks in support of the financial management and operations of the assigned department.

Key Responsibilities:
  • Process accounts payable by authorizing payment and entering payment information into financial and/or case management systems.
  • Maintain related filing systems and make journal entries; check invoices against purchase orders for accuracy and forward for approval to pay.
  • Print checks, obtain signatures, and distribute through mail and/or pick up.
  • Enter billing and/or claims information into computer, mail bills, and receive incoming payments.
  • Audit payable, claims, purchase orders, and/or invoices, checking for accuracy of data entry and adherence to County policies and procedures; research and correct errors.
  • Accept payments for bills and provide change and receipts to customers; post and balance accounts receivable, send through processing machinery, and/or make daily or weekly bank deposits; balance cash drawer; reconcile general ledger and deposits funds.
  • Type letters, memos, charts, labels, reports, purchase orders, requisitions, forms, or other correspondence.
  • Prepare complex, routine, and non-routine reports (including annual reports) as requested, including those required by local, state, and federal agencies utilizing a variety of software.
  • May assist with research, preparation, and revisions of presentation materials.
  • Enter and retrieve information from a computer terminal; use the computer system to retrieve a variety of daily, monthly, and yearly reports.
  • Provide customer service and support; respond to inquiries and/or direct individuals to the appropriate area or assist them with information and answering questions.
  • Open, stamp, sort, and distribute incoming, interoffice, and outgoing mail.
  • File and retrieve documents from filing system.
  • Disseminate a variety of information to various agencies, divisions, or departments via telephone, mail, fax, or email.
  • Perform other job-related duties as assigned.
Requirements:
  • High school diploma or equivalent.
  • A minimum of four (4) years of experience in general bookkeeping and/or governmental accounting.
  • Must possess a valid Arizona driver's license.
Knowledge, Skills, and Abilities:
  • Principles, theories, practices, and concepts of accounting including cost accounting, governmental accounting, enterprise accounting, and accounting analysis procedures.
  • Policies and procedures, codes, ordinances, and departmental operating standards in assigned department.
  • Report preparation and records management techniques.
  • Applicable state, federal, and local ordinances, laws, rules, and regulations.
  • Basic principles and practices of accounting.
  • Computer applications and hardware related to the functions of the job.
  • Customer service techniques.
  • File maintenance procedures and practices.
  • Business English, spelling, grammar, punctuation, and composition.
  • Clerical office practices and procedures.
  • Research techniques and report writing.
  • Current Microsoft Office software.
  • Filing and recordkeeping.
Skills:
  • Performing accounting and mathematical functions.
  • Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.
  • Establishing and maintaining effective working relationships with employees, other agencies, and the public.
Abilities:
  • Gather, analyze, audit, and interpret accounting records, financial statements, computer printouts, and reports of financial and accounting systems for completeness and accuracy.
  • Organize and prioritize workload to meet established deadlines.
  • Maintain accurate and up-to-date records and documentation.
  • Maintain confidentiality and discretion at all times.
  • Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
  • Keep management informed of key operating issues affecting the department.
  • Remain current in knowledge required to perform assigned duties.
  • Handle confidential matters and maintain discretion always.
  • Act with courtesy, tact, and diplomacy.

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