Referral Management Specialist

Ivyhill Technologies has an immediate need for skilled Referral Management Reviewers to join its team in Bethesda, MD. As a Referral Management Reviewer, you will play a critical role in ensuring the efficient and effective management of medical referrals in a call center environment.

• Perform referral review duties, seeking guidance from product line nurses when necessary.
• Review referrals for administrative, clinical completeness, and appropriateness.
• Collaborate with appointing centers, case managers, product line nurses, providers, clinics, and manage care support contractor liaison to ensure proper use of Direct Care system and civilian network resources.
• Consult and collaborate with assigned product line nurse for clinical guidance as needed or instructed.
• Review Specialty Referral Guideline (SRG) compliance for disposition per IRMAC guidelines.
• Complete and return Clear Legible Reports (CLR) to the ordering civilian provider within the required ROFR timelines.
• Requires a minimum of two thousand (2000) CLRs to be posted per month, with a maximum number of three thousand (3000) CLRs available per month to post.
• Reviews referrals on a regular basis; facilities' services, medical treatment capabilities, and capacity for Product Lines/Specialties assigned.
• Complete the referral review process upon receipt of referral.
• Proactively collaborate with team leads, Product Line Leaders, Appointing Center(s), other members of the healthcare team, and MTF points of contact to address any process issues or concerns.
• Ensure consult processing is done within the established Access to Care guidelines to ensure patients are booked at the right time, with the right provider, at the right place of care.
• Ensure proper use of the Direct Care System and civilian network resources.
• Receives and makes telephone calls and computer/written correspondence regarding specialty clinic appointments and referrals.
• Routinely monitors and processes referral management Genesis Work Lists to ensure consults are being processed within the established guidelines.
• Initiate, follow, manage, and close all referrals within timeline standards identified by the IRMAC business rules, DHA guidelines, and other current Government policies, regulations, or memorandums.
• Advises patients of their referral status. This may include providing references for benefit counseling assistance and/or patient advocacy.
• Advises of Line-of-Duty issues as it relates to referral management.
• Coordinates and facilitates process for research and communicate with requesting providers, product line nurses, manage care support contractor, and others to ensure complete medical information is available to make informed decisions about a referral matter.
• Demonstrates ability to verify patients' eligibility and ensure patients are registered in MHS-GENESIS.
• Accesses MCSC's portal to complete referral reviews, assist patients, MTF or IRMAC staff, or other members of the healthcare team.
• Contact and inform patients if the referral request is invalid (non-covered benefits) or disapproved by MTFs or MCSC.
• Reschedule/instruct patients of other health care options within 3 business days of notification of disapproved referral, or invalid referral.
• Send communication to ordering providers when directed by RM team lead or product line nurse. This includes but is not limited to communication regarding requests for additional medical/clinical information, consult closures, clarification of care requested.
• Accurately processes referrals per the guidelines established from the order date or date consult was directed to queues managed by IRMAC.
• Accurately enters/processes/tracks/closes the ROFR referrals per the guidelines established.
• Receives and enters ROFR referrals in MHS-GENESIS from the MCSC's portal for assigned specialties/product lines.
• Adheres to the defined timelines for response established by MHS, IRMAC standard operating procedures.
• Identifies and resolves ROFR issues in accordance with NCR Business Rules.
• Process all ROFR cases in the interest of optimizing care in the MTFs.
• Reports concerns related to the ROFR referral process to team lead as needed.
• Completes and returns Clear Legible Reports (CLR) to the ordering civilian provider within the required ROFR timelines.
• Requires a minimum of two thousand (2000) CLRs to be posted per month, with a maximum number of three thousand (3000) CLRs available per month to post.
• Reviews referrals/week. Review 33,000 to 50,000 referrals per month.
• Provides recommendations and/or assistance to staff, patients, and other members of the healthcare team when providing guidance regarding access to care options as related to patient eligibility and beneficiary status.
• Advises patients of what their referral/health treatment options and provide resources address concerns related to Tricare benefits.
• Verifies patients' eligibility an MHS-GENESIS. Update demographic information when needed.
• Documents in MHS-GENESIS, explains appropriate options to patients when they refuse appointments within access to care (i.e., point of service, Tricare Select, be connected to Beneficiary Counselor and Assistance Coordinator).
• Contacts product line nurse/clinic when appropriate for accommodation of high valuable cases.
• Interfaces with the MCSC and multidisciplinary personnel as need to ensure appropriateness of referrals.
• Submits referrals to non-network providers to TRICARE Service Center for medical necessity/appropriateness review.
• Refers to case management officials if needed. Review and disposition referral within 24 hrs. from the date referral was written.
• Routinely monitors referral management voicemail to ensure patient calls are returned within the guidelines established.
• Receives and appropriately forwards clinical concerns from patients to product line nurse or IRMAC RM Leadership.
• Provides information about EPRO to requestors outside the NCR requesting care within the NCR.
• Assists Medicare beneficiaries in coordinating their medical care within the Direct Care System.
• Closes unused referrals as directed by DHA IPM, NCR MD policies and notifies ordering provider accordingly.
• Understands the deferral process (when to defer for distance, capacity, capability, second opinion, command directed, continuity of care). Utilizes deferral codes appropriately.
• Understands access to care standards within the direct care system.
• Collaborates with manage care support contractor staff when civilian care is warranted.
• Orients and trains new IRMAC staff about the referral processes and timelines.

• Qualified candidate must have a minimum of an associate degree and a minimum of two (2) years' experience and in Utilization Management, Referral Management, Authorization/Denials, Medical Claims Processing/Insurance Referral.
• Have U.S. Citizenship.
• Have knowledge, skills, and computer literacy to interpret and apply medical care criteria, such as InterQual, Milliman Ambulatory Care Guidelines, Specialty Referral Guidelines (SRGs) or other evidence-base guidelines identified by the MHS.
• Have in knowledge of medical terminology, ready to learn MHS, VA-DOD Sharing Program, TRICARE, HIPAA, release of medical information.
• Possess excellent oral and written communication skills, interpersonal skills, superior customer service and organizational skills.
• Have working knowledge of computers, specifically the Internet, Microsoft Word, Microsoft PowerPoint, Microsoft Access, Microsoft Excel, and Windows.
• Have the ability to work in a sedentary environment. Understanding there may be some physical demands which includes standing, sitting, or bending. Individual will be required to walk throughout the workplace and other military facilities.

• Ivyhill Technologies has a competitive benefits program which includes medical, dental and vision; Life and AD&D insurance; Short- and Long-Term Disability; supplemental Life insurance and a 401(k) Plan.
• Ivyhill Technologies is an equal opportunity employer. In compliance with Federal and State Equal Opportunity Laws, qualified applicants are considered for all positions applied for without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, veteran status or any other legally protected status.