Purchasing & Inventory Manager

5 days ago

Andover, Massachusetts, United States Polygon US Full time
Purchasing & Inventory Manager Role Summary:

The Purchasing/Inventory Manager at Polygon US performs the management of the purchasing process for the company while managing inventory movement, distribution, and control of those items for all company locations. The Manager will work with each location to identify the products that are to be purchased, identify the most appropriate supplier for the products, confirm all aspects of pricing, confirm all deliveries, and maintain an inventory control database. The manager will also work with maintaining proper levels of inventory and accuracy of fleet with the operating and project management system. To include monitoring movement of equipment through the fleet tracking system. This position will, internally, be a resource for cost management through spending control while, externally, developing a resource for customer service notification. The position reports to the CFO and functional coordination with National Operations Manager and will require travel.

Key Responsibilities:

• Maintains strategic supplier relationships, negotiates contracts, and implements systems for monitoring performance, assessing risk, and responding to changes in demand or disruptions in the supply chain

• Work with company department managers to determine purchasing needs and requirements for production and office products

• Identify the most appropriate supplier for the designated product, determine availability, perform comparative pricing, and negotiate pricing, confirm quality of products, and establish delivery requirements/timelines

• Oversee input and maintenance of online database of all products; maintains regular inventory update

• Identify and resolve any and all issues related to product quality, pricing, delivery, utilization, and loss.

• Perform inventory cycle counts, spot counts, and month-end reconciliation process; research any variances and authorize appropriate inventory adjustments

• Update company on any new products that may be more efficient or cost-effective, obsolete products, product trends

• Conduct records audit of inventory, adjustments, and other metrics and prepare monthly/quarterly/annual reports of findings to management

• Supervise and Support Equipment Movement and Freight, Custom Critical Document Transport for Information Security, Ocean Shipments.

• Manage relationship with preferred logistic vendors for service level and pricing. Report on potential savings on centralized and local freight cost.

• Manage business partner contracts

• Manage Fleet Vehicles

• Manage Field Equipment Inventory for serialized equipment.

• Manage and support service locations with non-serialized equipment inventory

• In coordination with Ops Managers, ensure field system is updated with status/readiness of equipment and prepares accurate and timely equipment location and availability reports.

Requirements:

• Hands-on experience in both performing purchasing function and managing/supervising purchasing process

• Experience managing vendor negotiations

• Experience with fleet and supply inventory systems and practices

• Understanding of computer systems, application development, and troubleshooting

• Two years of project management experience and two years supervisory experience in a service industry preferred

• Must have strong interpersonal, verbal, and written communication skills along with technical skills

• Must be Team-oriented and professional manner

• Ability to perform duties that are physical in nature

• Willing to work overtime when needed

• Willing to travel on short notice, sometimes for extended duration (typically 1-3 weeks)

• Strong problem-solving skills

• Experience and proficient in database management, analyzing and reporting data regarding inventory issues, results, trends, solutions

• Strong organizational skills, ability to multi-task, and ability to exercise independent judgment

• Must be detail-oriented

• Excellent communication skills, both in oral and written medium

Minimum Training Requirements and Competencies:

• Proficient in Microsoft office, Google, and ERP (Engineering, Resource and Planning) software

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