Administrative Support Specialist
2 weeks ago
This role provides high-level administrative support to the Marketing team, focusing on the Head of Marketing and back-up for the VP's assistant.
The ideal candidate will be responsible for all administrative functions of the department, including calendar management, scheduling travel, managing correspondence, processing expense reports, meeting/event planning, creating/modifying business documents, preparing presentations from source materials, handling Teams, Zoom, and Telepresence setups, and acting as a liaison for remote access issues.
Key Responsibilities Include:
- Provides general administrative support, with potential backup support to higher-level management as needed.
- Effectively monitors manager and team calendars, proactively solves conflicts.
- Ensures compliance with applicable Corporate and Divisional Policies and procedures.
- Interacts with high-level executives, handling confidential or business-sensitive information.
- May include tracking budget expenditures and coordinating departmental files in compliance with corporate and government regulations.
- Utilizes Microsoft Office Suite, SharePoint, and other business-specific software.
- Cordinates new employee office set-ups and onboarding.
- Maintains Abbvie confidential information.
Estimated Salary: $24.58 - $42.95 per hour
Requirements:- Some college education preferred.
- Leadership or supervisory experience is a plus.
- Experience working in pharmaceutical companies or CROs is strongly desired.
- 5+ years of previous admin experience supporting executives is required.
- Intermediate to advanced knowledge of Microsoft Office Suite, Concur, SharePoint, Visio or OrgPlus, and understanding of business processes and requirements are necessary.
A comprehensive package of benefits, including paid time off, medical/dental/vision insurance, 401(k), and short-term incentive programs, may be offered to eligible employees.
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