Legal Operations Coordinator

5 days ago


New York, New York, United States TCWGlobal Full time
Job Description:

We are seeking a highly organized and detail-oriented Legal Operations Coordinator to join our team at TCWGlobal. As a key member of our in-house legal team, you will be responsible for providing administrative support to our lawyers and ensuring the smooth operation of our office.

In this role, you will handle complex calendars, prioritize commitments, book travel arrangements, track and process expense reports, and provide general administrative support. You will also work closely with our team to plan and execute office events and external gatherings.

If you have experience as a Legal Assistant, Admin Assistant or Executive assistant and are able to work autonomously and in collaboration with teammates, colleagues, and external contacts, we encourage you to apply.

Required Skills and Qualifications:
  • 2-10 years experience as a Legal Assistant, Admin Assistant or Executive assistant
  • Must have supported global teams; not just in the US but internationally (London, Australia, etc)
  • Experience supporting legals teams is a plus
  • Experience with scheduling complex international and domestic travel itineraries
  • Requires experience handling complex calendars in relations to scheduling calls; well versed scheduling meetings in different times globally
  • Requires experience supporting multiple team members
  • Experience with Concur or similar for expense reporting
  • Experience with Navan or similar supporting travel arrangements
  • Excellent computer skills, including proficiency with Microsoft products (Excel, Word, PowerPoint, etc.)
  • Must be tech software savvy
  • Must have excellent communication skills; inspire, build trust and confidence.
  • Requires being extremely proactive, problem solver and seeks out solutions.
  • Strong attention to detail; able to manage travel and calendar scheduling with no errors
  • Ability to interact with a wide range of teams internally and externally with thoughtfulness and tact
  • High level of professionalism, confidentiality, and discretion in both internal and external interactions


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