Administrative Assistant

1 day ago


Romeoville, Illinois, United States Dufresne Spencer Group Full time

**About Ashley Furniture HomeStore**

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Ashley Furniture HomeStore, the #1 Mattress and Furniture retailer in North America, has an opening for a skilled Administrative Assistant to provide daily support to our distribution and warehouse departments.

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The ideal candidate will assist in analytics, booking travel, expense report preparation, and project team support. This role requires strong communication and interpersonal skills, with attention to detail and accuracy.

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**Key Responsibilities:**

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  • ">
  • Complete day-to-day administrative functions such as answering phone calls, organizing file systems, responding to department requests, photocopying, handling mail, ordering supplies, etc.">
  • Schedule and coordinate meetings">
  • Complete various reports and data entry as needed">
  • Prepare correspondence such as letters, memorandums, and reports, as requested">
  • Coordinate travel as requested, including commercial airline, rental cars, company cars, shuttles, hotels, etc.">
  • Submit, review, and approve travel and other expenses for the department, as needed">
  • Facilitate customer pickups and calling guests">
  • Manage all communications via the ER ticket platform">
  • Prepare agendas for meetings">
  • Work with housekeeping, maintenance, etc. to ensure office space and warehouse remain clean and equipment is properly functioning">
  • Provide other administrative and customer support as needed">
  • Actively participate in departmental meetings, training, and education">
  • Review, audit, and approve vendor invoices while working directly with the vendor and escalating as required">
  • Research invoicing discrepancies and develop improved processes with cross-departmental collaboration">
  • Other duties as assigned">
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**Knowledge/Skills/Abilities:**

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  • ">
  • High school diploma or equivalent">
  • Strong attention to detail and accuracy">
  • Maintain confidentiality">
  • Excellent verbal and written communication skills">
  • Excellent interpersonal skills">
  • Effective time management and organizational skills">
  • Knowledge of computer skills and relevant software such as MS Office Suite">
  • Knowledge of clerical and administrative procedures and systems such as filing and record keeping">
  • Work independently as well as in a team environment">
  • Planning, organizing, and prioritization skills">
  • Flexibility and adaptability">
  • Receive and interact with incoming clients and visitors">
  • Work professionally with customers and co-workers to efficiently serve our customers, treating both with enthusiasm and respect">
  • Respond professionally in situations with difficult employee/vendor/customer issues or inquiries">
  • Accounts receivable experience is a plus">
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Ashley Furniture HomeStore offers competitive pay ($35,000 - $45,000 per year), generous paid time off (PTO), medical, dental, vision, and retirement benefits, 401k plan, employee purchase discounts, and a supportive work environment.

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We are an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, national origin, veteran status, or any other basis covered by appropriate law.



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