Sponsored Projects Officer 3

1 week ago

Salt Lake, Utah, United States Salt Lake Community College Full time
About the Role

This is an exciting opportunity to join the Office of Sponsored Projects at Salt Lake Community College as a Sponsored Projects Officer 3. As a key member of the team, you will play a crucial role in creating a culture of excellence in grant administration.

Key Responsibilities
  • Act as a sponsor liaison for preaward and postaward activities
  • Research information and data necessary for sponsored project proposal development and postaward management
  • Understand and follow OSP standard operating procedures, processes, duties, and tasks; assist in procedure development
Pre-Award Responsibilities
  • Lead the proposal development process, including budget development and internal approval, with minimal assistance, according to sponsor guidelines, and utilizing all OSP materials and processes
  • Write, review, and edit project narratives
  • Research funding opportunities, determine alignment with college priorities and assigned areas, then disseminate
  • Manage, facilitate, and coordinate components of complex proposals and other documents demonstrating technical expertise and grammatical accuracy
  • Formulate sponsor memorandums independently and proficiently; compose reasonably complex correspondence
  • Support proposal submission
Post-Award Responsibilities
  • Support contract review components applicable to OSP and coordinate contract activities in a timely manner; formulate and negotiate sponsor memorandum independently and proficiently, compose reasonably complex correspondence
  • Administer, review, and closeout sponsored projects, including large awards
  • Advise on regulations and compliance, specifically to make sure projects are conducted legally and responsibly while completing program activities
  • Coordinate with principal investigators to ensure reporting deadlines are met, including review and submission
  • Maintain awareness of the financial status and work with Controller's Office
  • Administer compliance and regulation oversight for programmatic activities
  • Coordinate programmatic and financial modifications in a timely manner
  • Coordinate and participate independently in sponsor initiated administrative site visits and audits
Compliance Responsibilities
  • Demonstrate proficiency and knowledge of applicable grant regulations
  • Advise as an expert on sponsored project regulations and compliance
  • Take action to address and resolve compliance issues by researching the issue and counseling with OSP leadership, then taking appropriate action with the principal investigator and project staff
Project Management Responsibilities
  • Communicate expectations and roles with principal investigators, project staff, and department leadership
  • Contribute to the development and revision of templates and guidelines as assigned
  • Keep relevant staff informed about deadlines, deliverables, responsibilities, and next steps throughout the life-cycle of the grant
  • Provide regular reports on work-in-progress to supervisor
  • Solve problems related to the administration of awards in a timely manner by communicating effectively, providing appropriate resources and other project-related materials, and seeking guidance when necessary
  • Effectively use electronic research administrations systems, and grants and project management tools
Outreach and Engagement Responsibilities
  • Cultivate positive relationships with principal investigators in order to identify and prospect research funding opportunities on their behalf
  • Improve the visibility of the Office of Sponsored Projects
  • Contribute to the creation of a grant culture at Salt Lake Community College
  • Develop positive relationships within the college grant community
  • Actively engage to increase the amount of sponsored project funding at Salt Lake Community College
  • May serve on one or more special committees within the college or community, in order to increase awareness of OSP, develop and strengthen partnerships and open the door to new grant opportunities
  • Keep abreast of the various types of sponsored projects and how they are administered
  • Engage in professional development and educational activities that improve knowledge and skills necessary to perform Grant Officer II/III job responsibilities
  • Keep abreast of OSP trainings and refer College administration, faculty and staff to these opportunities
  • Contribute to the development and facilitation of sponsored project operations and training, such as reviewing or helping to develop standard operating procedures and other activities
  • Train and mentor principal investigators and project staff
  • Participate in/contribute to the on-boarding and training of new OSP staff, as assigned
  • Serve as an effective team player by showing loyalty to colleagues and support for department decisions
  • Demonstrate integrity, service, mindfulness, and responsibility in all work areas

Other duties as assigned.

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