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Office Operations Coordinator

2 months ago

Savannah, Georgia, United States Commonwealth of Virginia Full time

Compensation Range: $25,821.00 to Commensurate with Experience

Employment Type: Full Time

The Commonwealth of Virginia is seeking applications for the position of Office Associate III. This role represents the advanced tier within the Office Associate occupational group. Employees in this capacity engage in a variety of administrative and service-oriented tasks, necessitating a solid understanding of program-related knowledge along with office and administrative protocols to execute specific support functions.

Key Responsibilities:

  • Drafts and transcribes various forms of communication including correspondence, reports, and meeting minutes;
  • Creates standard correspondence and memos;
  • Reviews and corrects written and numerical documents for accuracy;
  • Schedules appointments for interviews and meetings;
  • Records and compiles inventory, statistical, or financial data in diverse formats;
  • Contributes to the preparation of reports and documents of moderate complexity;
  • Provides information to clients regarding departmental programs, policies, and regulations;
  • Conducts research using both automated and manual systems;
  • Organizes and maintains filing systems;
  • Purges outdated records;
  • Maintains effective filing systems;
  • Resolves minor technical issues with computer systems or submits service requests;
  • May offer guidance and training to clerical staff and volunteers;
  • Prepares internal documents such as purchase orders;
  • Processes payments and manages petty cash transactions.

Knowledge, Skills, and Abilities:

Knowledge: Comprehensive understanding of office and administrative practices relevant to assigned duties; proficiency in spelling, grammar, and punctuation; familiarity with office terminology, procedures, and technology; basic mathematical skills for calculations.

Skills: Proficient in operating personal computers and standard office equipment; capable of performing basic maintenance and troubleshooting for office technology.

Abilities: Ability to organize and maintain records in various formats; effective oral and written communication skills; capacity to follow instructions and manage multiple tasks; ability to establish positive working relationships with colleagues and the public; adept at collecting and disseminating information; proficient in filing systems and proofreading.

Education and Experience: High school diploma with relevant clerical or administrative experience in social services or a related field, or an equivalent combination of training and experience that provides the necessary knowledge, skills, and abilities.

Preferred Qualification: Familiarity with Local Department of Social Services software.

Special Instructions: Candidates may undergo a background check, including criminal history, DMV record check, and pre-employment drug screening. All employment offers are contingent upon satisfactory results from these checks.

Note: Applicants are encouraged to provide a comprehensive overview of their relevant work experience and qualifications.

Application Process: Applications must be submitted electronically through the designated website. Paper applications will not be accepted.