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Junior Project Coordinator

2 months ago

New York, New York, United States Beacon Hill Full time

Company Overview:

Beacon Hill Staffing Group is a leader in providing innovative staffing solutions across various sectors. We pride ourselves on delivering exceptional service and fostering a culture of continuous improvement.

Position Summary:

We are currently seeking a Long-Term Temporary Entry-Level Project Coordinator to support our operations. This role will initially require full-time on-site presence, with potential for a hybrid work arrangement in the future. The standard working hours are from 8 AM to 5 PM.

Key Responsibilities:

  • Assist in the execution of business events and operational tasks for the MA Americas team, including the organization of meetings and the preparation of confidential documents.
  • Provide administrative guidance to facilitate problem-solving and prioritize workflow effectively.
  • Monitor operating costs and initiate necessary actions as required.
  • Handle contract processing and invoice management, ensuring accuracy and timely follow-up.
  • Support cross-functional initiatives by coordinating events, communications, and training sessions.
  • Manage databases and SharePoint sites, ensuring accurate data maintenance and reporting.
  • Compile and analyze information to prepare reports, manuals, and other essential documents.
  • Assist in the planning and logistics of departmental meetings and conferences.
  • Coordinate travel arrangements and assist with expense reporting.
  • Oversee time tracking entries and related system reporting.
  • Facilitate the onboarding and offboarding processes for employees, collaborating with IT and HR departments.
  • Perform additional responsibilities as needed to support the team.

Qualifications:

  • Bachelor's degree with 2 years of relevant experience, or an Associate's degree with 4 years of relevant experience, or a high school diploma with at least 5 years of relevant experience.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), SAP, and SharePoint.
  • Ability to manage multiple priorities in a fast-paced environment.
  • Strong organizational skills and interpersonal abilities.
  • Experience in the pharmaceutical industry is required.
  • Fluency in English, both written and verbal, is essential.
  • Understanding of budget management and financial reporting.
  • High commitment level, adaptable to changing environments and challenges.
  • Ability to handle confidential information with discretion.
  • Demonstrated problem-solving skills and sound judgment.
  • Capable of working independently with minimal supervision.
  • Able to navigate a complex global organizational structure.

Compensation:

Compensation will be based on experience, ranging from $21.50 to $36.77 per hour.

Beacon Hill is an Equal Opportunity Employer that values diversity in the workplace. We encourage individuals with disabilities and protected veterans to apply.