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Acquisition Coordinator
3 months ago
- IF YOU ARE A CURRENT EMPLOYEE OF PENN STATE (faculty, staff, technical service, or student), please log in to Workday to complete the internal application process. Do not apply here; apply internally through Workday.
- IF YOU ARE A CURRENT PENN STATE STUDENT (not previously employed at the university) seeking employment, please log in to Workday to complete the student application process. Do not apply here; apply internally through Workday.
- IF YOU ARE NOT A CURRENT EMPLOYEE OR STUDENT, please click "Apply" and complete the application process for external applicants.
Penn State University is looking for a knowledgeable Procurement Specialist to become part of our Business Services Office at the Applied Research Laboratory (ARL). The ARL is dedicated to innovating solutions for complex scientific, engineering, and technological challenges, supporting the Navy, the Department of Defense (DoD), and the Intelligence Community (IC).
As an authorized DoD SkillBridge partner, we encourage all transitioning military personnel to apply.
Key Responsibilities:
- Manage purchase orders for a range of requisitions, typically involving moderately complex to complex procurements, including high-value orders and service agreements, while ensuring compliance with University policies and government procurement regulations.
- Engage in negotiations with suppliers; establish and review vendor agreements/contracts; assess risk factors and prepare necessary internal documentation; ensure all purchase orders are thoroughly documented for future audits.
- Evaluate vendor performance and compliance with contractual obligations.
- Investigate potential new products and suppliers; act as a liaison between University departments and external organizations; mentor junior purchasing staff and provide training as needed.
- Develop and issue Requests for Quotations (RFQs) or Requests for Proposals (RFPs); manage vendor responses and summarize quotes for internal stakeholders.
- Ensure customer satisfaction by providing information on purchasing processes and resolving issues efficiently.
- Utilize electronic systems for business transactions, vendor information management, and report generation.
- Participate in audits as requested; review and manage purchasing-related agreements and contracts.
- Collaborate in a team environment while maintaining individual accountability for assigned tasks.
Essential Skills and Experience:
- Proven experience in reviewing and negotiating contract terms and conditions.
- Ability to obtain a government security clearance.
- A minimum of 4 years of procurement experience in a government or government contractor setting.
- Knowledge of FAR/DFARS regulations related to government procurement.
- Experience in creating and evaluating RFQs and RFPs.
- Familiarity with procurement audits.
- Strong customer service skills.
- Proficiency in MS Word, MS Excel, Adobe, and Outlook.
- Experience with SAP financial systems.
- Skills in process improvement.
ARL at Penn State is a key component of one of the nation's leading research universities, serving as a center of excellence in defense science and technology, particularly in naval missions.
Applicants will undergo a government security investigation, and U.S. citizenship is required. Employment will also require successful completion of a pre-employment drug screening.
ARL is committed to fostering diversity, equity, and inclusion, recognizing that these values are essential to our success as a Department of Defense designated University Affiliated Research Center (UARC). We thrive when we leverage the talents of diverse individuals, achieving our best outcomes through varied perspectives.
For more information about ARL, please visit our website.
The salary range for this position is competitive and commensurate with experience.
CAMPUS SECURITY CRIME STATISTICS:
Penn State publishes an Annual Security and Annual Fire Safety Report (ASR) that includes crime statistics and policies regarding campus security. The ASR is available for review.
Employment with the University requires successful completion of background checks in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
