Parish Office Administrator
2 days ago
Parish Office Manager Job Description
**Job Summary**
The Archdiocese of Baltimore is seeking a highly organized and detail-oriented Parish Office Manager to provide administrative support to the parish staff. This is a benefit-eligible position working 32 hours per week.
**Key Responsibilities**
* Provide essential administrative support to the parish staff, including reception, answering telephone inquiries, filing, mail distribution, and journal entries.
* Maintain the parish master calendar and oversee the coordination of sacraments.
* Schedule presiders and deacons for daily and weekend Masses.
* Manage the parish's membership and donation software, including features such as report-writing and maintaining database.
* Facilitate the ordering of office supplies and ensure a smoothly running office environment.
* Maintain a record of contributions and provide annual letters to donors for tax purposes.
* Maintain sacramental information in record books and electronic records.
* Manage volunteers and their training on Virtus protocol.
* Keep sacramental records up to date and ensure that all necessary documentation is obtained for sacraments.
* Manage the check reimbursement process for the parish office.
**Requirements**
* Ability to maintain a positive relationship with the Pastor, other clergy, and staff, and to understand their duties.
* Ability to support the Mission of the Catholic Church and the Parish.
* Maintain a good relationship with parishioners.
* Practicing Catholic preferred.
* Demonstrated spirit of collaboration and ability to foster that spirit in others, particularly office staff and volunteers.
* Full working knowledge of Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Publisher.
* Ability to prepare letters, spreadsheets, and other documents as needed, as well as maintain databases personally, if necessary.
* Ability to maintain strict confidentiality.
* High School Diploma or equivalent.
* A minimum of five years' experience working in a professional office environment as an administrative assistant or office manager.
**What We Offer**
* Competitive salary and benefits package.
* Opportunity to work in a dynamic and supportive team environment.
* Professional development opportunities.
**How to Apply**
If you are a motivated and organized individual with a passion for supporting the mission of the Catholic Church, please submit your application, including your resume and cover letter, to [insert contact information].
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