Parish Office Administrator

2 days ago


Middle River, Maryland, United States Archdiocese of Baltimore Full time

Parish Office Manager Job Description

**Job Summary**

The Archdiocese of Baltimore is seeking a highly organized and detail-oriented Parish Office Manager to provide administrative support to the parish staff. This is a benefit-eligible position working 32 hours per week.

**Key Responsibilities**

* Provide essential administrative support to the parish staff, including reception, answering telephone inquiries, filing, mail distribution, and journal entries.

* Maintain the parish master calendar and oversee the coordination of sacraments.

* Schedule presiders and deacons for daily and weekend Masses.

* Manage the parish's membership and donation software, including features such as report-writing and maintaining database.

* Facilitate the ordering of office supplies and ensure a smoothly running office environment.

* Maintain a record of contributions and provide annual letters to donors for tax purposes.

* Maintain sacramental information in record books and electronic records.

* Manage volunteers and their training on Virtus protocol.

* Keep sacramental records up to date and ensure that all necessary documentation is obtained for sacraments.

* Manage the check reimbursement process for the parish office.

**Requirements**

* Ability to maintain a positive relationship with the Pastor, other clergy, and staff, and to understand their duties.

* Ability to support the Mission of the Catholic Church and the Parish.

* Maintain a good relationship with parishioners.

* Practicing Catholic preferred.

* Demonstrated spirit of collaboration and ability to foster that spirit in others, particularly office staff and volunteers.

* Full working knowledge of Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Publisher.

* Ability to prepare letters, spreadsheets, and other documents as needed, as well as maintain databases personally, if necessary.

* Ability to maintain strict confidentiality.

* High School Diploma or equivalent.

* A minimum of five years' experience working in a professional office environment as an administrative assistant or office manager.

**What We Offer**

* Competitive salary and benefits package.

* Opportunity to work in a dynamic and supportive team environment.

* Professional development opportunities.

**How to Apply**

If you are a motivated and organized individual with a passion for supporting the mission of the Catholic Church, please submit your application, including your resume and cover letter, to [insert contact information].



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