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Billing Specialist

2 months ago

Arcadia, Wisconsin, United States Dairyland Laboratories Inc Full time
JOB OVERVIEW

This role is essential for managing the financial operations at Dairyland Laboratories Inc. The incumbent will be tasked with handling daily financial transactions, including accounts receivable and payable, procurement of supplies, issuing purchase orders, and providing customer support for accounting inquiries.

KEY RESPONSIBILITIES
  • Accounts Receivable Duties:
    • Generate and process invoices
    • Record and apply incoming payments
    • Address customer inquiries
    • Create and apply credit notes
    • Manage aged receivables
  • Input invoices and categorize Accounts Payable entries
  • Process customer credit card transactions
  • Assist in gathering financial documentation from vendors (W-9 forms, proof of insurance, etc.)
  • Support financial record keeping, compliance, reporting, reconciliation, and account analysis
  • Reconcile internal credit card statements
  • Procure general office supplies
  • Maintain accurate records and filing systems
  • Assist the Controller with asset management
  • Maintain records of service contracts
  • Perform additional tasks as directed by the Supervisor
REQUIRED SKILLS
  • Ability to maintain confidentiality
  • Proficient in Microsoft Office and other computer applications
  • Familiarity with standard office equipment
  • Strong verbal and written communication skills
  • Effective problem-solving abilities
  • Capacity to make timely decisions
  • Strong multitasking and time management skills
  • Excellent listening and organizational capabilities
  • Attention to detail and accuracy
  • Ability to navigate an office environment throughout the workday
  • Competence in drafting reports and business correspondence
  • Solid understanding of accounting principles and practices
  • Basic knowledge of S-Corporation regulations
  • Commitment to providing excellent customer service
EDUCATION AND EXPERIENCE
  • Bachelor's Degree in Business, Accounting, or Finance is required
  • 1-2 years of relevant financial experience is preferred
CERTIFICATIONS AND LICENSES
  • Valid driver's license is required
PHYSICAL REQUIREMENTS

Regularly engaged in activities including:
  • Sitting
  • Using hands and fingers
  • Speaking
  • Listening
  • Visual acuity for near and far
WORK ENVIRONMENT
  • Primarily office-based with moderate noise levels
  • Focus required in an open-office setting
  • Potential for stressful situations
  • Exposure to various allergens and environmental factors
  • Standard work schedule is Monday through Friday, with occasional evening or weekend hours as needed
IMPORTANT NOTICE

By submitting your application, you affirm that your responses are accurate and complete. If hired, you agree to adhere to all company policies and understand that employment is at-will. The company is committed to a drug-free workplace and may require drug testing as part of the hiring process.

This organization is an equal opportunity employer, committed to diversity and inclusion in the workplace.