Logistics Coordinator

2 weeks ago

Bridgeville, Pennsylvania, United States Development Dimensions International Inc Full time
Job Overview

This position is a hybrid role requiring a minimum of two days in the office.

Located within the European Project Management Office, the primary focus of this role is on scheduling and resource management, providing essential support to project teams and their processes. Responsibilities encompass daily workshop logistics, advocating for workshop-related procedures, and generating reports. Specific duties include but are not limited to:

Project Responsibilities
  • Establishing project entries in our internal system, which includes the addition and approval of contractor expenses (creating project details and progressing to client invoice release).
  • Coordinating scheduling and resource allocation (delivery, feedback sessions, role plays, coaching, producers, etc.), including managing cancellations and rescheduling.
  • Arranging preparation calls with facilitators.
  • Overseeing master calendars (project, virtual classroom, etc.).
  • Managing all local workshop logistics, which includes ordering materials, liaising with client coordinators, and sending invitations to virtual classrooms.
Process Management
  • Updating client schedule trackers.
  • Ensuring prompt handling and submission of all post-workshop activities (evaluations, certification lists, expense reports, shipping materials to clients, etc.).
  • Providing support for Assessment Centres.
  • Participating in various team projects as needed.
RequirementsTechnical Skills
  • Proven ability to manage multiple tasks and priorities effectively.
  • Proficient in IT, particularly with the Microsoft Office Suite (training will be provided for specialized platforms).
  • Strong customer service orientation.
  • Excellent planning and organizational skills.
  • Proficiency in English is required.
Personal and Interpersonal Skills
  • Ability to work collaboratively within a team and independently.
  • High levels of initiative and attention to detail.
  • Creative, practical, and hands-on approach.
  • Demonstrated tenacity, persistence, and adaptability.
  • Eagerness to learn and capability to perform well under pressure.

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