Business Operations Specialist
20 hours ago
Job Summary
">The Administrative Assistant will provide critical support to the Motor Vehicle Division Chief and other management staff of Branch Operations Central Office.
About the Role
- This is a full-time position, working 40 hours per week, Monday through Friday, with a first shift schedule from 8:00 am to 4:30 pm.
- The successful candidate will be based in Wethersfield, CT.
Key Responsibilities
- Manage and coordinate schedules, appointments, and travel arrangements for staff members.
- Schedule meetings, create meeting agendas, take meeting notes, and rewrite them for distribution.
- Coordinate training with office support staff.
- Handle incoming and outgoing mail, emails, and phone calls.
- Prepare and edit documents, reports, and presentations.
- Maintain organized and up-to-date filing systems, both physical and digital.
- Provide administrative support for projects and initiatives.
- Coordinate meetings and events, including arranging logistics and distributing materials.
- Manage office supplies and order replacements as needed.
- Act as the primary point of contact for internal and external inquiries.
Requirements
- The ideal candidate should have excellent organizational skills, strong communication abilities, and the ability to work well under pressure.
- A minimum of four years of experience above the routine clerk level in office support or secretarial work is required.
- One year of this experience must have been as a Secretary 2 or its equivalent.
Preferred Qualifications
- Experience providing secretarial support to an executive, manager, or unit.
- Experience managing and meeting deadlines with competing priorities.
- Experience coordinating, scheduling in-person and remote meetings, and taking minutes.
- Experience developing office procedures and systems, including electronic filing, invoicing, and supply ordering.
- Experience with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and OneDrive.
Benefits
- The State of Connecticut offers a competitive salary range of $65,000 - $90,000 per annum, depending on experience.
- A comprehensive benefits package, including health insurance, retirement plan, group life insurance, and paid time off.
- Opportunities for professional growth and development within the state government.
Contact Information
Please visit the JobAps website to apply for this position.
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