Academic Records Administrator

2 days ago

Louisburg, North Carolina, United States Louisburg College Full time

At Louisburg College, we are seeking an experienced and organized individual to join our team as an Academic Records Administrator.

The estimated salary for this role is around $65,000-$75,000 per year, depending on experience and qualifications.

About the Role

We are responsible for providing information about registration, academic records, and degrees while protecting the integrity of the admissions process and privacy of the student. As a member of several Louisburg College campus-wide committees, you will work with Academic Advisors and Department Chairs to ensure that college policies and procedures are upheld.

This role involves planning and execution of registration of students, assigning of classroom space, authorizing grades, issuing transcripts, certifying degrees, creating articulation agreements, mailing diplomas, communicating FERPA guidelines to parents and students, and maintaining the Comprehensive Academic Management System's (CAMS) registration module.

Key Responsibilities

  • Oversee all aspects of academic advising: including planning and promoting academic advisor training, assessing the effectiveness of advising institutionally in collaboration with an advising committee along with student feedback, and implementing advising strategies to maximize advisor efficacy
  • Provide academic advising to dual-enrolled students
  • Prepare/monitor yearly operating budget for the Registrar's Office
  • Certify VA benefits for students
  • Certify Phi Theta Kappa and National Junior College Athletic Association (NJCAA) student eligibility
  • Provide reports concerning registration, academic records, and degrees while protecting the privacy and integrity of students' records
  • Assist with accreditation/reaffirmation tasks as needed
  • Manage transfer of credit, and fall, spring, and summer registration
  • Oversee the issuance of transcripts, certification of degrees, and instructional scheduling
  • Responsible for creating and updating articulation agreements
  • Responsible for creating the college's academic calendar and updating the college catalog
  • Communicate FERPA guidelines to students, faculty, staff, and parents

Requirements

To be successful in this role, you will need:

  • Bachelor's Degree in business administration, education, or a closely related field
  • One year experience as a Registrar
  • Three years of demonstrated effectiveness in working with compliance regulations, catalog development, schedule creation and management, transcripts and student records, data compilation and evaluation
  • Computer experience required. Demonstrate proficiency in Microsoft Word and Microsoft Excel
  • The ability to write reports, business correspondence, and procedure manuals
  • Excellent planning, organizational, and interpersonal skills
  • The ability to pay attention to detail and accuracy required
  • The ability to be sensitive and respond appropriately to the needs and concerns of students, faculty, college staff, and the public
  • Foster and maintain a positive atmosphere to ensure all interactions are handled with the highest level of confidentiality, professionalism, and customer service
  • The ability to work under pressure with a high tolerance for interruptions
  • The ability to work with diverse groups of people
  • The ability to effectively communicate both verbally and in writing
  • Must be self-motivated with the ability to work independently

About Us

Louisburg College is a private, residential, two-year institution committed to offering a supportive community that nurtures young men and women intellectually, culturally, socially, physically, and spiritually. We provide a bridge for students to make a successful transition from high school to senior colleges and universities.

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