Administrative Assistant Senior

8 hours ago

Jacksonville, Texas, United States Christus Health Full time

Job Summary:



This role oversees the daily operations of assigned departments, ensuring seamless management of supplies, equipment, environment, schedules, travel arrangements, and departmental representation in administrative meetings. The successful candidate will provide diverse secretarial, administrative support, and assistance to the department's management team and staff members.



Key Responsibilities:

  • Develop and manage departmental budgets to ensure effective resource allocation.
  • Maintain departmental supplies, equipment, and facilities to ensure optimal performance.
  • Prioritize and coordinate workflow under the direction of management, handling and/or directing all incoming and outgoing projects.
  • Manage logistical aspects of departmental offices, including scheduling appointments, maintaining calendars, coordinating travel arrangements, and arranging meetings.
  • Identify and communicate issues and concerns to management.
  • Sort, read, and annotate incoming mail, gathering and attaching relevant files to facilitate necessary action by management.
  • Maintain current filing systems to ensure easy access to information upon request.
  • Prepare time sheets, expense reports, and other documents for management review.
  • Act as recording secretary for management meetings, responsible for meeting notices, agendas, transcription, and distribution of pertinent information.
  • Demonstrate strong communication and human relationship skills, serving as a liaison for management with internal and external contacts.
  • Adhere to established policies, procedures, and standards defined by the department and CHRISTUS Health.
  • Prepare presentation materials, compose correspondence, and organize material submitted by others.
  • Maintain good teamwork on assigned projects through actions and job performance.
  • Provide effective customer service by being courteous, polite, and friendly toward others at all times.
  • Perform other duties and special projects as assigned by management.


Requirements:

  • High School Diploma or equivalency required.
  • Post-High School education preferred.


Work Type:



Full Time



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