Litigation Support Specialist
3 weeks ago
Job Summary:
We are seeking a highly skilled and organized Paralegal Assistant to join our litigation team at Lightfoot. As a key member of our team, you will provide comprehensive support in all aspects of litigation, working closely with experienced attorneys to ensure efficient administration of cases.
Responsibilities:
- Case Management: Assist attorneys in managing litigation cases by organizing and maintaining electronic and physical case files, tracking deadlines, and ensuring all necessary documents are filed accurately and in a timely manner.
- Court Filings: Prepare, organize, and file legal documents with state and federal courts, as well as administrative agencies. Monitor court calendars and notify attorneys of upcoming hearings and deadlines.
- Subpoena Management: Prepare, and serve or coordinate subpoenas for witnesses, records, and evidence, ensuring compliance with relevant laws and regulations. Track and document subpoenas responses and deadlines and provide follow up and ongoing tracking and calendaring of due dates.
- Discovery Preparation: Support the discovery process by preparing draft discovery shells, collecting documents, and assisting with production. Assist with the discovery process including document collection, review, and production. Maintain document databases and assist with electronic discovery procedures.
- Document Preparation: Set up, draft and format materials for depositions, hearings, motions, discovery requests, and responses. Upload documents to the proper case/client files and once uploaded, provide copies for review to the attorneys. Ensure documents are formatted properly complying with jurisdiction/court rules and guidelines.
- Trial Support: Assist in trial preparation by keeping trial notebooks up to date with relevant pleadings and any new document or discovery, including comparing the new to the existing by highlighting changes. Organize exhibits, prepare trial notebooks, and coordinate logistics for trial attendance.
- Client Communication: Interact with clients, witnesses, and external/third parties to gather information, schedule meetings, and provide updates on case progress. Correspond with clients/other contacts, when necessary, in a professional manner.
- Expense Handling and Billing: Submit invoices for case related expenses in a timely manner for payment and maintain copies in case files. Ensure monetary transactions are dealt with efficiently and in accordance with office procedures. Record and maintain billing hours when applicable.
- Legal Compliance and Confidentiality: Stay updated on changes in laws and regulations relevant to related litigation cases and inform attorneys of any changes that may impact cases or clients. Handle sensitive and confidential information with the utmost discretion.
- Administrative Duties: Perform general administrative tasks with attention to detail and accuracy. Tasks include copying, scanning, and faxing documents; answering and directing phone calls or taking messages; arranging for meetings; preparing expense reports or submitting invoices for payment; conducting online research; taking notes; entering data into databases, spreadsheets and calendars; and any other clerical duties as needed.
Requirements:
- Education: Bachelor's degree, Associate's degree or a Certificate in paralegal studies, legal studies or a related field.
- Experience: Several years' experience in litigation familiar with the litigation process from case initiation to post trial procedures. Experience in product liability and/or civil litigation is highly desired.
- Knowledge and Skills:
- Knowledge of litigation procedures: Including court rules, and filing requirements and deadlines.
- Familiarity with court systems: Both Texas state and federal court systems.
- Document preparation: Ability to draft and format a wide range of legal documents including motions, discovery requests and trial documents.
- Document management: Experience with document collection, review, and production.
- Subpoena management: Experience in preparing, serving, and tracking subpoenas.
- Communication skills: Excellent written and verbal communication skills for drafting legal correspondence, communicating with clients, witnesses, opposing counsel and assisting attorneys.
- Organizational skills: Exceptional organizational skills to manage case files, calendars, deadlines and ensure the accuracy of legal documents.
- Technical skills: Proficiency in Microsoft Office (Word, Excel, Outlook) and document management software such as IManage.
- Teamwork: Ability to be a team player working collaboratively with attorneys, other paralegals, legal assistants, and support staff in a fast-paced legal environment with a willingness to learn and follow established procedures.
- Time management: Effective time management skills to handle multiple tasks, prioritize responsibilities and meet tight deadlines.
- Adaptability: Ability to work under pressure and adapt to changing circumstances, new technology, and evolving legal processes especially in the context of litigation.
Benefits:
We believe in providing a competitive benefits package for all staff. This includes:
- Group medical insurance
- Group dental insurance
- VSP vision insurance
- Paid membership at a Health Club
- Flexible Spending Account/Dependent Care Spending Account
- Retirement 401(k) plan
- Group term life insurance
- Voluntary supplemental group term life insurance plan
- Group long-term disability insurance
- Free parking
- Generous paid time off and paid Holidays
Equal Employment Opportunity:
Lightfoot is an At-Will, Equal Employment Opportunity Employer. It is our policy to pledge full support to equal employment opportunity for all persons, regardless of race, color, religion, sex, national origin, disability, age, or any other protected characteristic with respect to recruitment, hiring, training, promotion and other work available.
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