Litigation Support Specialist

4 weeks ago


Houston, Texas, United States Vanguard Group Staffing, Inc. Full time

The ideal candidate for this role will possess a strong background in litigation support, with experience in managing logistics and coordinating with attorneys, paralegals, and other firm members. They will be responsible for executing a variety of administrative functions, including preparing pleadings and discovery documents, scheduling depositions and conference calls, and managing the firm's document management system.

Key Responsibilities:

  • Knowledge of litigation (e-filings) and trial procedures, as well as federal and state court procedures and rules.
  • Administrative functions such as managing logistics, scheduling depositions, and coordinating travel arrangements.
  • Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
  • Prepare pleadings and discovery documents for filing and service.
  • Schedule depositions with attorneys, clients, witnesses, and court reporters.
  • Schedule conference calls and on-site/off-site meetings.
  • Arrange and coordinate travel arrangements.
  • Calendar depositions, hearings, trials, and all associated dates.
  • Manage Outlook calendar of all appointments, conferences, and meetings.
  • Open new matters, run conflict checks for partner's review, prepare engagement letters.
  • Document management and organization, saving documents and emails to document management system.
  • Become familiar with court rules and filing procedures.
  • Prepare cover letters for attorney bills.
  • Submit attorneys expense reports.
  • Manage bills for third-party vendors, process check requests, and follow up with accounting.
  • Experience working with eDockets and a document management system such as iManage preferred.

Requirements:

  • 5-10 years of litigation experience.
  • Knowledge of litigation (e-filings) and trial procedures, and federal and state court procedures and rules. Experience with court filing procedures in other states is a plus.
  • Administrative functions such as managing logistics.
  • Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).


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