Senior Contracts Specialist

4 weeks ago

Allentown, Pennsylvania, United States Selective Insurance Full time
Job Summary

Manage the contract administration process, including document creation, review, modification, and finalization. Log and archive all contracts submitted by business units in accordance with the Contracts Administration Policy.

Review, negotiate, edit, and approve contracts in collaboration with the contracting business unit, consulting as necessary with the Manager, Contracts Administration and Corporate Counsel on complex, significant, or legally sensitive matters.

Maintain the contract repository, database, and indexing system. Support the Request for Proposal (RFP) process, including RFP terms and conditions updates and significant or legally sensitive matters where appropriate.

Coordinate with Contracts Manager, if required, on special projects, such as the 5-year plan to review and renegotiate Legacy contracts, maintaining the Ariba Groups listings, etc.

Serve as Business Unit Records Coordinator for Contracts & Procurement, Ariba contact for department system-related issues, and back-up for the Vendor Management Specialist role.

Key Responsibilities:

  • Review, edit, and negotiate a wide range of contracts submitted by business units, including but not limited to contracts relating to the licensing of software, consulting and service agreements, hotel/event agreements, and other supplier and vendor agreements.
  • Coordinate interdepartmental review as applicable (i.e., IT Security review, Tax Review, Finance Review).
  • Return reviewed agreements to business owners and respond to questions.
  • Elevate issues and negotiations to Contracts Manager.
  • Maintain the highest level of responsiveness and service to ensure all contracts submitted by business units are reviewed in a timely fashion.
  • Primarily responsible for review of all HR-related contracts, ALAE Claims, Premium Audit, and Facilities contracts, along with general Statements of Work, Amendments, and Change Requests.
  • Maintain and manage the contract repository, database, and indexing system, including the Ariba system.
  • Update and accurately maintain Contracts Administration spreadsheet, showing status of all contracts, from submission through execution.
  • Support the Request for Proposal (RFP) process, including RFP terms and conditions updates and significant or legally sensitive matters where appropriate.
  • Follow-up with business units regarding status of outstanding agreements, and field inquiries/questions from vendors and business units as to the status of existing contracts being reviewed or currently in archive.
  • Work with Contract Manager and Corporate Counsel to maintain and update the database of contract templates, key contract terms, and acceptable fallback positions.

Requirements:

  • Proficiency with MS Office Suite applications, particularly Word and Excel.
  • Experience working in Ariba Contract management system.
  • Exceptional communication skills.
  • Effective negotiation and interpersonal skills.
  • Strong analytical, organizational, and process management skills, including the ability to assess and address contractual risks.
  • Demonstrated ability to independently prioritize and perform a variety of duties exercising a degree of creativity and latitude.
  • General familiarity with project management methodology and processes.
  • Ability to manage high-volume workload.
  • College degree required.
  • 5+ years contract management experience in a regulated industry with increasing responsibility.

Additional Considerations:

Selective is an Equal Employment Opportunity employer. We respect and value every individual's unique opinions, beliefs, abilities, and perspectives.

We are committed to promoting a welcoming culture that celebrates diverse talent, individual identity, different points of view, and experiences - and empowers employees to contribute new ideas that support our continued and growing success.

Building a highly engaged team is one of our core strategic imperatives, which we believe is enhanced by diversity, equity, and inclusion.

We expect and encourage all employees and all of our business partners to embrace, practice, and monitor the attitudes, values, and goals of acceptance; address biases; and foster diversity of viewpoints and opinions.

Selective maintains a drug-free workplace.

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