Accounts Payable Specialist

1 day ago


Bronx, New York, United States FreshDirect Full time
Job Summary

The Accounts Payable Specialist/Clerk is responsible for reviewing and processing invoices and credits in a timely and accurate manner. This role requires strong technical, organizational, communication, and interpersonal skills, as well as a positive attitude that matches the entrepreneurial spirit of FreshDirect.

Key Responsibilities
  • Build and maintain relationships with vendors and business partners
  • Review, match, and post invoices or credits to Purchase Order (PO) and/or Bill of Lading (BOL) and send to Buyers for approval if there are any price or quantity mismatch in Esker
  • Review, code (if applicable), and send to approvers related to non-PO related invoices or credits in Esker
  • Communicate invoice and PO discrepancies to appropriate individuals
  • Ensure invoices and discrepancies are followed up in a timely and professional manner
  • Reconciliation of vendor statements on a monthly basis
  • Review and reconcile posting to Goods Receipt Invoice Receipt (GRIR) and auto-debit reports
  • Coordinate with Receiving department to obtain reconciliation report or missing documents for all vendor types
  • Ensure adherence to financial controls environment
  • Promote best practices and consider automation and efficiencies
  • Ensure prompt and complete responses to Accounts Payable related inquiries
  • Ensure accurate recording of all invoices, particularly those with variances to purchase order
  • Monitoring invoice queue in Esker for timely invoice posting
Requirements
  • Bachelors Degree, emphasis on courses in accounting, finance, or related field preferred
  • A minimum of five (3) years of relevant experience in an accounts payable role
  • Experience in an inventory driven industry (three-way-match, PO exceptions, pricing variations, freight claims, etc.)
Preferred Qualifications
  • Strong organizational and communication skills
  • Thorough knowledge of accounts payable and accounting policies and procedures
  • Knowledge of tax compliance a plus
  • Ability to be a team player
  • SAP experience strongly preferred
  • Proficient with Microsoft applications
  • Experience working in a high-volume invoice environment (approximately 100k invoices per annum)
  • Demonstrated ability to problem solve and promote continuous improvement and drive process automation
  • Strong work ethic with drive to achieve
  • Effective problem solver


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