Administrative Coordinator

1 day ago

Culpeper, Virginia, United States County of Culpeper, VA Full time
Job Summary

As an Administrative Coordinator with the County of Culpeper, you will play a vital role in supporting the Environmental Services, Buildings and Grounds, and Water and Sewer Departments. Your responsibilities will include performing a variety of administrative, budgetary, procurement, customer service, clerical support, and planning and research functions.

Key Responsibilities
  • Prepare yearly budgets and financial records, cost accounting for Environmental Services Departments, monitoring expenditures, and processing accounts payable and receivable.
  • Support to Maintenance Manager and field staff, review, acquire quotes, order equipment, parts, service for replacement/maintenance of properties, budget maintenance on regular basis, preparation of budgets for future fiscal years, cost analysis of operations, review and preparation of invoices for payment, maintenance and initial set up of utilities for all facilities, preparation and maintenance of billing to customers for leased facilities.
  • Support to field staff, preparation and maintenance of billing to customers for landfill accounts, customer service for landfill, convenience center and recycling locations, review, acquire quotes, order equipment for maintenance, replacement, parts, service of properties, review and preparation of invoices for payment, budget maintenance on regular basis, preparation of budgets for future fiscal years, cost analysis of operations, maintenance of grant funding.
  • Process water/sewer billing for approx. 500 customers, collect and review meter reads prior to billing, customer service for existing and new water/sewer customers, monitor and assist with detecting and trouble shooting water leaks, support to Water/Wastewater staff, review, acquire quotes, order equipment for maintenance, replacement, parts, service of properties, review and preparation of invoices for payment, cost analysis of operations, budget maintenance on regular basis, preparation of budgets for future fiscal years.
  • Reception duties, meet and greet visitors, answer phones, supply ordering, payroll timesheet review/approval for all departments, credit card reconciliation and review/approval for payment for all department employees, clerical duties (correspondence, file, mail, etc.), general administrative support to department staff.
Requirements
  • Bachelor's degree in business administration, accounting, or public administration, or equivalent experience.
  • Two years of experience in customer service, office management, and accounting, or five years of experience in a related field.
  • Ability to work independently with minimal supervision, excellent communication and interpersonal skills, and proficiency in Microsoft Office and other software applications.
Benefits

The County of Culpeper offers a comprehensive benefits package, including medical, dental, and vision insurance, retirement plan, life insurance, and paid time off. Additionally, employees are eligible for flexible spending accounts, dependent care assistance program, and deferred compensation plan.

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