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Executive Legal Assistant

2 months ago

West Orange, New Jersey, United States Master Search Solutions Full time
Job Opportunity

We are seeking a highly skilled and experienced Executive Legal Assistant to join our team at Master Search Solutions. As a leading direct hire recruiting firm in the New Jersey marketplace, we specialize in connecting top talent with leading businesses.

Job Summary

The successful candidate will provide administrative support to several key attorneys, handling tasks such as managing client relationships, recommending process improvements, and developing systems for tracking assignments and workflows.

Key Responsibilities

  • Manage client relationships and maintain open communication with attorneys and clients.
  • Recommend and implement process improvements to increase efficiency and productivity.
  • Develop and manage systems for tracking assignments and workflows, ensuring seamless project execution.
  • Oversee workflow and assignments with Department Attorneys, manage the opening of files, and related procedures.
  • Monitor billing, update the legal team on pertinent bills, and assist with accounts receivable.
  • Support marketing efforts, including creating social media content, presentation materials, and assisting with speaking engagements.
  • Process invoices for payment, maintain calendars, and schedule meetings.

Requirements

  • 3+ years of experience as an Executive Legal Assistant.
  • Related Bachelor's degree.
  • Proficiency in MS Word, Excel, and Outlook, with the ability to learn new applications.

We are committed to diversity, equity, and inclusion, and we celebrate the unique perspectives and experiences that our team members bring to the table. If you are a motivated and organized individual with a passion for administrative support, we encourage you to apply for this exciting opportunity.