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Office Operations Specialist

2 months ago

Philadelphia, Pennsylvania, United States Curate Corp Voice Full time
Job Overview

Position: Administrative Assistant

Company: Curate Corp Voice

Employment Type: Full-Time

Role Summary:

We are looking for a detail-oriented and highly organized Administrative Assistant to enhance our operational efficiency. The ideal candidate will provide extensive administrative support to facilitate smooth office functions. This position demands a professional with exceptional communication abilities, adept multitasking skills, and a meticulous approach to tasks.

Core Responsibilities:
  • Office Administration: Manage routine office tasks including answering calls, welcoming guests, and overseeing communications (emails, letters, packages).
  • Calendar Management: Oversee and coordinate executives' calendars, appointments, and travel logistics.
  • Document Management: Generate reports, memos, letters, and various documents utilizing Microsoft Office Suite.
  • Meeting Facilitation: Plan and organize meetings, which includes drafting agendas, reserving meeting spaces, and documenting meeting minutes.
  • Record Maintenance: Ensure files are organized and easily accessible, both in physical and digital formats.
  • Project Assistance: Support various projects and tasks as directed by management, ensuring timely completion.
  • Client Relations: Deliver outstanding customer service to clients and colleagues, both face-to-face and via phone.
  • Financial Support: Aid in processing expense reports, invoices, and basic bookkeeping tasks as required.
Qualifications:
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong verbal and written communication capabilities.
  • Exceptional organizational and time management skills.
  • Ability to prioritize tasks and handle multiple responsibilities effectively.
  • Maintain discretion and confidentiality with sensitive information.
  • Capable of working independently as well as collaboratively within a team.
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