Operations Coordinator

3 weeks ago

SE Loop UNIT D Odessa TX USA, United States Pilot Thomas Logistics Full time

Job Summary:

Pilot Thomas Logistics is seeking a highly skilled Operations Coordinator to join our team. As an Operations Coordinator, you will play a crucial role in directing and coordinating activities of the local Operations department to create optimum efficiency and utilization to maximize profits.

Key Responsibilities:

  • Assist the Operations Manager in helping to drive department policies with the approval of and coordination with the Human Resources department.
  • Assist in maintaining all equipment to ensure productivity and safety, and know its locations at all times.
  • Assist in filing appropriate paperwork and fees with all State and Federal governmental agencies, including certifications and monthly/annual inspections of facilities in regional area.
  • Assist the operations leadership and drivers to manage daily Hours of Service (HOS) ensuring adherence with company fatigue management policy, employee safety and Federal and State DOT regulations.
  • Review inventories to gain efficiencies in purchasing and delivery capabilities - perform monthly inventory counts for all locations and reconcile daily.
  • Assist in ordering for all regional locations, including office and field supplies using Coupa.
  • DM2 Proficiency - Required for customer order processing and dispatch when needed, inventory views and production orders.
  • Assist in ensuring Pro-Tread training completed for entire region.
  • Train to utilize GeoTab as a coaching tool to improve the safety habits of the drivers.
  • Assist in optimizing available resources, such as drivers and equipment, against the daily delivery schedule to achieve on-time delivery (OTD) for all fuel, lube, and other product/service commitments.
  • Participate in UAT for new technologies including Electronic Ticketing Solution and PLT dispatch software; provide level 1 support to drivers who are having issues with handheld devices and assist them to appropriate group for further assistance if needed.
  • Effectively route lube and other non-fuel deliveries in a method that maximizes driver utilization per shift, while still meeting customer expectations for delivery windows.

Other Functions:

  • Special projects as requested
  • Perform other duties as assigned

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