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Administrative Coordinator

2 months ago

Greensboro, United States AEG Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at AEG. As an Administrative Assistant, you will provide critical support to our department team members and Executive leadership by performing a variety of administrative duties.

Key Responsibilities
  • Facility Representation: Represent the facility to potential users, respond to inquiries regarding facility use, and send out information and materials.
  • Event Coordination: Assist in the preparation of event license agreements, addenda, and related correspondence; review documents for completeness and accuracy; follow up with facility users regarding deposits, insurance, and other related license agreement requirements.
  • Event Management: Update facility user contact and account information, block event space, and manage other event booking information in the computerized event booking and management system as directed.
  • Administrative Support: Provide general administrative support, including answering phones, managing correspondence, scheduling meetings, and maintaining office supplies.
  • Reporting and Presentations: Prepare reports, presentations, and other documents as needed.
  • Filing and Organization: Organize and maintain physical and digital filing systems for easy retrieval and efficient workflow.
  • Travel Coordination: Coordinate travel arrangements and itineraries for management and staff when necessary.
  • Mail and Deliveries: Handle incoming and outgoing mail and deliveries.
  • Meetings and Events: Assist in planning and executing internal meetings and staff events.
  • Continuous Improvement: Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality, seamless customer service.
Requirements
  • Education: High School Diploma or G.E.D. Required. Some college level education preferred.
  • Experience: Minimum of two (2) years of increasingly responsible experience in an administrative support position, preferably in a sales capacity at a hotel, convention center or related meeting.
  • Computer Skills: Intermediate computer skills and proficiency in Microsoft Office applications.
  • Communication: Ability to communicate clearly, accurately and concisely in the English language, both orally and in writing, type at a speed necessary for successful job.
  • Problem-Solving: Ability to prioritize work and effectively resolve workload issues.
  • Knowledge: Learn and understand the operation of a convention center and apply that knowledge to continually improve.