Director of Procurement and Risk Management

3 hours ago

Rochester, New York, United States Lufkin Independent School District Full time
Job Title: Director of Procurement and Risk Management
Reports To: CFO
Dept: Financial Services Exemption Status: Exempt/Admin
Primary Purpose:
Manage the procurement activities of the district, ensuring compliance with state and federal laws and regulations governing school district purchases of goods and services.
Oversee the district's risk management operation, implementing measures to minimize risk and prevent loss or injury to district employees and property.

Qualifications:
Associate's degree or Bachelor's degree in business or accounting or equivalent experience

Special Knowledge/Skills:
Knowledge of competitive bidding statutes and purchasing procedures
Knowledge of accounting and auditing principles
Proficiency skills in keyboarding and file maintenance
Ability to work with numbers in an accurate and rapid manner
Ability to use software to develop spreadsheets, databases and do word processing
Knowledge of risk management program development
Knowledge of Texas workers' compensation and insurance statutes and codes
Ability to implement policy and procedures
Ability to interpret data
Strong organizational, communication and interpersonal skills
Ability to conduct on-site safety inspections of all district facilities

Major Responsibilities and Duties:
Oversee the procurement of materials and equipment for the district, ensuring compliance with state purchasing rules and regulations. Evaluate formal bids and make recommendations for the awarding of contracts to the chief financial officer for school board approval. Obtain and evaluate comparative prices and quotations, making purchasing decisions based on the information obtained. Approve purchase orders and monitor all purchase requisitions to ensure accuracy of information, calculations and coding. Administer contracts and handle adjustments with suppliers, including replacement of material not conforming to specifications, cancellation of orders, and receipt of proper credit. Prepare and maintain vendor and bidder lists. Prepare correspondence, forms, manuals, reports, purchase orders and payment authorizations using personal computer. Compile, maintain and file all reports, records and documents as required. Direct and manage the district's risk management, loss control and safety programs. Advise upper management on issues related to loss exposure and accompanying risk to assets and employees, recommending strategies to reduce risk and loss exposures and their related costs. Take a leadership role in analyzing and negotiating workers' compensation, unemployment and property and casualty insurance policies, making sound recommendations for the selection of insurance brokers and carriers. Work with brokers, insurers, service providers, and district personnel on the design, implementation, and monitoring of safety, loss prevention and claims administration programs for the district. Review and respond to all unemployment claims, serving as the district representative for Texas Workforce Commission (TWC) and Texas Department of Insurance, Division of Workers' Compensation (DWC) hearings, adjusting claims of work in defense and settlement of claims against the district. Ensure that inspections are conducted on a regular basis, assessing conditions for risk, identifying hazards and making recommendations to principals and supervisors to correct unsafe conditions. Provide safety guidelines and training for district staff, developing and managing safety incentive plans to reduce accidents and promote loss prevention programs. Work with insurance carriers to address property loss claims filed by the district. Policy, Reports and Law: Monitor and review periodic claims and reports, providing trend analysis for all lines of insurance coverage. Implement the policies established by federal and state law, State Board of Education rule and local board policy in the area of risk management, recommending sound policies to improve the program. Compile, maintain, and file all reports, records and other documents required. Budget: Develop and administer a budget based on documented needs, ensuring that operations are cost-effective and funds are managed wisely. Administration: Work cooperatively with district personnel to determine specific requirements and assist in locating necessary goods and services. Compile, maintain and file all physical and computerized reports, records and other documents required, including auditable accounting records. Customer Care Skills
Provide professional communication with students, parents, community members, staff, and other professionals at all times. Use proper phone etiquette at all times, speaking slowly and clearly, taking reliable messages and routing to the appropriate staff. Ensure superior customer care skills are used via eye contact, facial expressions, voice inflections, body language, and an attitude of 'going the extra mile' for others. Ensure all requests for information are dealt with in an appropriate timeframe. Create and maintain a welcoming, service-oriented environment toward all internal and external customers. Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment, including personal computer and peripherals.

Posture: Prolonged sitting, occasional bending/stooping, pushing/pulling and twisting.

Motion: Repetitive hand motions, prolonged keyboarding and use of mouse, occasional reaching.

Lifting: Occasional light lifting and carrying (less than 15 pounds).

Environment: May work with prolonged or irregular hours.

Mental Demands: Work with frequent interruptions, maintain emotional control under stress.

Additional Job Information: Applying for this posting places your name in a pool of applicants who wish to be considered for this position. All applications will be reviewed. Not all applicants will be interviewed.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required

LISD reserves the right to not fill positions if it is determined by the Superintendent to not be in the best interest of the district.

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