Healthcare Operations Coordinator

6 days ago

New Haven, Connecticut, United States Fair Haven Community Health Care Full time
About Fair Haven Community Health Care
At Fair Haven Community Health Care, we are committed to providing high-quality, patient-centered care to our community. We believe that everyone deserves access to excellent medical and dental care, regardless of their ability to pay.

Fair Haven is a forward-thinking community health center that has been serving our community for over 53 years. With over 143,000 office visits in 21 locations, we are proud to offer a wide range of primary and specialty care services, as well as evidence-based patient programs to educate patients in healthy lifestyle choices.

The mission of FHCHC is "To improve the health and social well-being of the communities we serve through equitable, high quality, patient-centered care that is culturally responsive."

We are looking for a skilled Human Resources Assistant to join our team. As a key member of our HR department, you will provide professional level day-to-day administrative support to our staff and external inquirers.

Duties and Responsibilities:
  • Manage the distribution of incoming calls, faxes, and HR mail, and maintain personnel files and HR bulletin boards for all FHCHC locations.
  • Schedule meetings, take meeting minutes, and maintain calendars for the CHRO, Director of Human Resources, and other HR partners as needed.
  • Provide administrative support to the Director of Learning and Professional Development.
  • Prepare and distribute correspondence letters and emails, photocopy/scans, maintain office supplies, manage PO workflow, prepare orientation packets, help coordinate employee appreciation events, and complete verifications of employment.
  • Respond to applicable HR inquiries by staff and external requestors.
  • Assist and/or facilitate onboarding/orientation processes for new hires, students, volunteers, residents, leased employees, etc.
  • Provide assistance as needed to the HR team with tasks such as scheduling meetings and interviews, processing or following up on new hire references, data collection/research, entering or auditing employee status changes, assistance with monthly bill reconciliation, etc.

Qualifications:
  • High school diploma and 3 years of relevant clerical experience required. Associates degree in a related field preferred.
  • Excellent organizational and time-management skills, ability to maintain strict confidentiality, be detail-oriented, and maintain a professional demeanor is necessary. The ability to relate and communicate effectively to the public and staff, excellent interpersonal skills, and phone etiquette with willingness to learn is essential.
  • Proficiency in Microsoft Office and hands-on experience with HR software highly preferred. Oral and written proficiency required.

Estimated Salary: $45,000 - $55,000 per year
Benefits:
  • Major medical, dental, and vision
  • Voluntary benefits (AFLAC plan, STD, LTD, and Life Insurance)
  • Paid Holidays
  • Generous Paid Time Off (PTO)
  • Tuition reimbursement
  • And much more...

American with Disabilities Requirements:

External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job specific functions either unaided or with the assistance of a reasonable accommodation to be determined by the organization on a case-by-case basis.

Fair Haven Community Health Care is an Equal Opportunity Employer. FHCHC does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment decisions are made based on qualifications, merit, and business need.

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