Administrative Support Specialist
4 days ago
**Job Summary:**
We are seeking an experienced Administrative Assistant to join our team. As a key member of our staff, you will provide high-level administrative support to our department.
Responsibilities:
- Provide full range of reception duties such as answering phones and greeting the public.
- Process incoming and outgoing mail, photocopying, faxing, scanning, filing, assembling and distributing materials.
- Serve as a resource person for the department and public by providing information requiring considerable interpretation and explanation of policies.
- Update files, maintain paper and computer records, vacation schedules, attendance and timesheets, numerical logs, ledgers, and client files.
- Perform complex word processing tasks with minimal direction.
- Review complex applications or documents.
- Perform data entry tasks in various formats and procedures with general instructions for coding and entering data.
- Gather and compile statistical information and prepare regular and recurring reports to departmental grant sources.
- Make travel arrangements as necessary.
- Coordinate work by scheduling assignments and oversee the work of other clerical employees.
- Develop database, spreadsheet, or word processing records and reports.
Requirements:
- High school diploma or GED required.
- 3-5 years of clerical experience depending on level.
- Valid Driver's License required for some departments.
- Considerable knowledge of correct business practices, correspondence, and typing formats.
- Ability to read and comprehend regulations, procedures, and policies.
- Ability to speak, write, listen, and communicate effectively.
- Extensive knowledge of computer software applications.
- Knowledge of program rules and requirements.
- Ability to perform basic arithmetic operations.
Salary Range: $24.52 - $35.20 per hour (DOE)
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