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Academic Program Coordinator

1 month ago

Baltimore, Maryland, United States Johns Hopkins University Full time
Job Title: Academic Program Coordinator

We are seeking a highly organized and detail-oriented Academic Program Coordinator to support the Department of Economics at the Johns Hopkins University Krieger School of Arts and Sciences. The successful candidate will be responsible for managing and coordinating various aspects of academic administration, including admissions, enrollments, PhD appointment letters, job market, and degree conferral processing.

Key Responsibilities:
  • Coordinate the admissions inquiry process, manage application materials, and respond to applicant inquiries.
  • Utilize the Slate system to track applicant data, manage financial support, and create reports for applicant statistics.
  • Assist in the management of an efficient enrollment process, ensuring accuracy and completion in accordance with departmental and university procedures.
  • Maintain electronic folders for PhD Job Market candidates, serve as reference letter proxy, and upload reference letters to various job market systems.
  • Process approximately 3,500 reference letter requests during each job market session.
  • Initiate appointment letters for new incoming and continuing PhD students, coordinate GBO Exams committees, and report results for Doctoral Board review.
  • Maintain confidential applicant, student, and alumni electronic records, send official correspondence, and manage online form submissions.
  • Track student and advisor completion of Annual Review, work with Student Accounts, Financial Aid, and Registration to resolve student inquiry issues, and coordinate with the Office of International Students for student visas.
  • Assist faculty in administering annual Comprehensive Exams, update AS Economics courses in SIS, and assist with course scheduling and communication.
  • Track budget costs, report balances, and reconcile Operating account expenses, as well as process travel and expenses reimbursements.
Requirements:
  • High School Diploma or graduation equivalent.
  • Three years administrative/academic related experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications:
  • Bachelor's Degree.

This is a full-time position with a competitive salary range of $55,000 targeted, commensurate with experience. The successful candidate will work Monday through Friday, 8:30 am to 5:00 pm, on the Homewood Campus. The department is committed to diversity and inclusion, and we encourage applications from qualified candidates from diverse backgrounds.