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Venue Operations Assistant

2 months ago

Baton Rouge, Louisiana, United States ASM Global Full time
Job Overview

We are seeking a detail-oriented individual to assist in event coordination and guest services across our various venues at the Raising Cane's River Center, a premier multi-venue facility in Baton Rouge, LA.

Responsibilities
  • Pre-Event Planning Assistance:
    • Collaborate with the Event Manager and Event Coordinators to assist in pre-planning event details across multiple venues.
    • Coordinate logistics such as venue setup, equipment rental, and vendor communication for different event spaces.
  • Day-of Event Support:
    • Provide hands-on assistance on the day of the event for setup and tear down of equipment, decorations, and other necessary items in various venues.
    • Serve as a point of contact for guests, addressing inquiries and providing assistance as needed in different event spaces.
    • Ensure that all aspects of the event run smoothly and according to plan in each venue.
  • Last Minute Task Assistance:
    • Assist with any last-minute tasks or changes that may arise before or during events in different venues.
    • Remain flexible and adaptable to meet the dynamic needs of each event space.
  • Availability for Early Morning or Evening Events:
    • Be available to work early morning or evening events across multiple venues as required by the event schedule.
  • Event Planning Support:
    • Collaborate with the Event Manager and Event Coordinators in the planning and execution of events in various venues.
    • Provide input and assistance in developing event timelines, agendas, and other planning documents for each event space.
  • Monthly Event Schedule Creation:
    • Assist in creating the monthly event schedule for Event Staff, PFE (Preferred Freelance Employees), and Allied partners, considering events across all venues.
    • Coordinate with team members to ensure adequate coverage for all scheduled events in different event spaces.
Qualifications
  • Proven experience in event coordination or related field preferred.
  • Excellent organizational skills and attention to detail.
  • Strong communication and interpersonal skills.
  • Ability to work effectively in a fast-paced environment and remain calm under pressure.
  • Flexibility to work early mornings, evenings, weekends, and holidays as required by event schedules across multiple venues.
  • Proficiency in Microsoft Office suite and other relevant software applications.
  • Knowledge of event planning best practices and industry trends is a plus.