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Executive Assistant to CEO at Real Estate Development Firm
2 months ago
We are seeking a highly skilled and experienced Executive Assistant to join our C-Suite team. The ideal candidate will provide administrative support to our CEO, ensuring seamless day-to-day operations and strategic initiatives.
Key Responsibilities- Coordinate multiple conference calls and meetings with internal and external stakeholders
- Manage complex Outlook calendar tasks, including scheduling appointments and meetings
- Screen incoming calls and voicemails, and respond accordingly
- Draft, edit, and proofread documents, including cover letters, memos, and emails
- Interface with lobbyists and other external partners
- Handle all incoming and outgoing mail, faxes, and correspondence
- Coordinate all personal and corporate charity responsibilities and board of director responsibilities
- Maintain the CEO's filing system and ensure accurate record-keeping
- Fill out expense reports and reconcile credit card bills and receipts
- Obtain special permits and licenses as required
- Monitor night messages, security cameras, and manage door lock protocols when necessary
- Assist in the planning of employee engagement events and coordinate the sending of holiday gifts and cards
- Maintain conference room scheduling calendars and organize agreements/leases and contracts for office products and services
- Pay for office purchases and schedule A/R and project meetings
- Organize all charity and sponsorship events, including processing check requests, creating guest lists, and follow-up with attendees
- Coordinate PR efforts, including monthly meetings with consultants and continuous communication regarding press releases
- Assist in keeping the company website up-to-date and track dates related to unique family matters
- Carry out various miscellaneous tasks, both business and personal
- Maintain records for company vehicles and EZ Passes, and obtain insurance ID cards for vehicles
We are looking for a highly skilled and experienced Executive Assistant with a minimum of 8 years of experience in a related support position. The ideal candidate will possess:
- Excellent Microsoft Office skills (Word, Excel, PowerPoint, and Outlook)
- A dynamic and proactive approach, comfortable in a fast-paced environment
- A polished, professional demeanor
- Outstanding communication skills
- A proactive go-getter attitude, with no task too big or too small
We offer a competitive benefits package, including medical, dental, vision, 401K, tuition reimbursement, and free parking. The ideal candidate will work a standard 9-6 schedule.
