Administrative Assistant

1 month ago

Glassboro, New Jersey, United States Rowan University Full time
Job Summary

We are seeking a highly organized and detail-oriented individual to serve as an administrative assistant in the Communication Studies Department. The ideal candidate will provide administrative support to faculty and staff, maintain office records, and perform various clerical tasks.

Key Responsibilities
  • Maintain the Communication Studies office in accordance with university and college specifications.
  • Provide administrative support for Health and Science Communication, and Sports Communication and Media programs.
  • Work cooperatively as a team member with faculty and staff.
  • Help facilitate budget in collaboration with the Department Chair.
  • Receive calls and visitors at the office and respond to emails, as appropriate.
  • Prepare, input, and maintain Rowan University forms and systems.
  • Provide other information and reports as requested by the chair.
  • Oversee processing of override, prerequisite waivers, and change of major forms.
  • Process and reconcile credit card purchases for Communication Studies using the web-based service.
  • Process travel requests via Concur for Communication Studies.
  • Coordinate with Department Chair, Dean's Office, and Office of Scheduling on submission of schedule proofs and revisions to schedule through SCAF forms.
  • Maintain equipment in the office, including laser printer, copier, and computers.
  • Maintain working relationships with purchasing, accounts payable, duplicating, and bursar to maintain and control limits set on faculty's Rowan cards.
  • Assist in coordination of student trips and travel.
  • Ensure that all necessary information for new hires is collected, such as transcripts, necessary forms, and background check paperwork for submission to Dean and Provost.
  • Take minutes at department meetings, type the report, and distribute to appropriate individuals.
  • Provide support and perform duties at select CCCA and Communication Studies events.
  • Perform other duties, as assigned.
Requirements
  • Two (2) years of experience in secretarial and administrative clerical work.
Eligibility and Consideration
  • Open to current employees in the competitive division who have an aggregate of one year of continuous permanent service as of the closing date in any competitive title and meet the required experience listed above.
  • For promotions, this would be a provisional opportunity pending exam.
  • Only those internal candidates who possess both the title and experience requirements will receive interviews.
Salary

Range A12

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