Dedicated Administrative Professional Wanted
6 days ago
Paine College is a private institution steeped in the tenets of Methodism that provides a liberal arts education of the highest quality.
The College emphasizes academic excellence, ethical and spiritual values, social responsibility, and personal development to prepare spiritually-centered men and women for positions of leadership and service.
Job OverviewThis role is responsible for providing high-level administrative assistance to support the Department of Social Sciences and Humanities at Paine College. The successful candidate will be an organized and efficient individual who can work effectively in a fast-paced environment.
Key Responsibilities- Perform general office duties, including answering the telephone, routing calls/messages, preparing correspondence and memos, maintaining up-to-date files, and opening, sorting, and distributing incoming mail and correspondence.
- Prepare/submit online requisitions for goods and/or services through the Enterprise Resource Planning (ERP) system.
- Prepare reports as needed.
- Maintain accurate budgetary records.
- Greet and serve all visitors, students, faculty, staff, and administrators.
- Coordinate oversight for maintaining equipment in departmental offices and ensure supplies are ordered as needed.
- Monitor and assist with the maintenance of departmental websites.
- Set up and coordinate departmental meetings and conferences.
- Attend meetings as requested and serve as recorder, compiling, transcribing, and distributing minutes of meetings.
- Assist faculty members with travel arrangements and preparation of documents necessary for professional meetings, workshops, or conferences.
- Keep department chairs and the Office of Academic Affairs informed of matters affecting the departments.
- Supervise college work-study personnel.
- Associate's degree in Secretarial Science or related field; Bachelor's preferred.
- A minimum of five years' office experience preferred.
- Proficient in computer skills, self-motivated, able to set priorities, and multi-task.
- Strong written and oral communication skills, as well as strong interpersonal skills.
- Knowledge of principles and practices of organization, planning, records management, and general administration.
$29,991.00 per year, equivalent to $15.38 per hour.
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