Administrative Assistant

3 weeks ago


Florence, Kentucky, United States Kentucky Community and Technical College System Full time

Job Summary

The Administrative Assistant will play a key role in supporting eLearning and Teaching and Learning Services (TLS) at Gateway Community & Technical College. This role involves coordinating course logistics, monitoring communications, and assisting Deans with online course part-time faculty assignments.

Key Responsibilities:

* Collaborate with Deans to effectively assign part-time faculty to online courses, ensuring optimal alignment with course requirements, faculty expertise, and faculty load requirements.

* Perform course copy, course preparation, course launch, and periodic course checks to ensure continuity of instruction.

* Coordinate and support eLearning and TLS initiatives, including trainings, professional development events, and meetings.

* Maintain accurate records and documentation, including tracking attendance, writing contracts for course re/developments, and ensuring the course database is up to date.

* Take minutes during meetings, coordinate monthly eLearning team and TLS meetings, and other duties as assigned.

Requirements:

* Associate Degree and 1-2 years of relevant experience

* Commitment to diversity, equity, and inclusion

* Excellent organizational skills; high attention to detail; independent; self-motivated; able to work in a fast-paced, changing environment

* Excellent interpersonal skills; ability to communicate with many individuals at all levels throughout the internal college environment as well as external business and community partners, representing oneself in a professional and courteous manner

* Ability to communicate clearly verbally and in writing

* Ability to multi-task, work under deadlines, and prioritize projects to meet deadlines with high levels of efficiency and accuracy

* Must have proficient computer skills in Microsoft Office (Word, Excel, and Outlook)

Preferred Qualifications:

* Bachelor's Degree and 3-4 years of relevant experience

* Experience in and understanding of the importance of working with students from diverse populations

* Experience working at the community college level

Total Rewards

Gateway Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity, including:

* Exceptional health care, vision, and dental coverage for you and your family

* Tuition discounts and waivers

* 403(b) retirement plan: a 5% employee contribution receives a 10% employer match

* Vacation/Sick Time

* Work-Life Balance

* 9.5 Paid Holidays

* 2 Weeks of Institutional Closing Pay (Last 2 weeks of December) for qualifying positions

* Employee Assistance Program



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