Executive Support Specialist

5 days ago


Chicago, Illinois, United States North Lawndale Employment Network Full time

About the Role

North Lawndale Employment Network is a comprehensive workforce development agency dedicated to advancing the economic outcomes of the community's residents. We are seeking an experienced Executive Administrator to provide high-level administrative support to the CEO/President and our Executive Leadership team.

Responsibilities include:

  • Providing administrative support and assistance to the CEO/President and other assigned leadership staff.
  • Managing and executing all administrative tasks, including correspondence, scheduling meetings, and updating calendars.
  • Calendar management of scheduled meetings and events with time sensitivity and prioritization.
  • Supporting the CEO in preparation for and follow-up to meetings, engagements, and commitments.
  • Managing board meeting logistics, including assembling and distributing meeting materials and maintaining records.
  • Acting as the primary point of contact for the CEO, screening calls, handling inquiries, and responding to emails.
  • Drafting, proofreading, and processing correspondence, reports, and other materials in support of the CEO.
  • Operating in a high level of confidentiality regarding high-level financial, personnel, and personal matters.
  • Organizing, coordinating, and executing all internal and external meetings, including set-up of meeting space, coordinating food and beverage needs, and ensuring technology requests are met.
  • Accurately recording meeting minutes while displaying discretion of sensitive information.
  • Delivering timely reminders to the CEO/President concerning meetings, deadlines, and other commitments.
  • Consistently monitoring email and other communications to ensure all scheduling is coordinated, logistics confirmed, and appropriate parties informed.
  • Maintaining and organizing paper and electronic receipts, providing calendar reporting, expense reporting, and travel expense reports.
  • Providing weekly task updates.

Qualifications:

  • 5+ years in an executive administrative support role.
  • Ability to be assertive with a confident approach to prompt and track the work of a busy executive.
  • Approach tasks proactively and with a high degree of accuracy and discretion, while handling multiple priorities and meeting deadlines with frequent interruptions.
  • A desire to embrace and align with the organization's core values and mission and develop a broad knowledge and understanding of the organization's operations to assist the CEO.
  • Strong verbal and written communication skills and highly organized with the ability to multi-task and manage competing priorities.
  • Attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Strong working knowledge of Microsoft Office Suite, especially SharePoint and Microsoft Editor.
  • Experience in board meeting minutes.

Benefits:

We offer a comprehensive benefits package, including:

  • Medical, vision, and dental plans.
  • Paid Time Off (PTO).
  • Paid Holidays (many Federal Holidays).
  • Hybrid work schedule.
  • 401K participation, day one of employment.
  • Life Insurance.

North Lawndale Employment Network is an Equal Opportunity Employer.

The salary for this position is $60,000.



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