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Administrative Assistant 2, Social Sciences Department

2 months ago

Romeoville, Illinois, United States Lewis University Full time

{"h1": "Administrative Assistant 2, Social Sciences Department", "p": "We are seeking a highly organized and detail-oriented Administrative Assistant 2 to provide daily secretarial/clerical support to the department chair(s) and faculty in the Social Sciences Department. The successful candidate will be responsible for modeling the University Mission through dedicated job performance, service excellence to constituencies, respectful collaboration and active support of the University's Mission and Catholic and Lasallian higher education.", "ul": [{"li": "Provide daily secretarial/clerical support to the department chair(s) and faculty"}, {"li": "Model the University Mission through dedicated job performance"}, {"li": "Maintain accurate and up-to-date records and databases"}, {"li": "Coordinate and maintain all duplicating projects for faculty"}, {"li": "Type, edit, and proof complex materials, charts, tables and graphs"}, {"li": "Maintain Excel databases of student files and field sites"}, {"li": "Independently compose narrative letters with discretion"}, {"li": "Prepare requisitions for the department(s) and do all appropriate follow up"}, {"li": "Work with the Coordinator of COESS Operations to manage departmental budgets"}, {"li": "Arrange meetings and supervise necessary physical arrangements"}, {"li": "Act as liaison between students and faculty in the department(s)"}, {"li": "Answer telephone inquiries and provide accurate information"}, {"li": "Direct students and/or the public to the appropriate locations on campus"}, {"li": "Route incoming mail"}, {"li": "Inventory and order office supplies on an as-needed basis"}, {"li": "Order business cards, nametags, office wall signs, as directed"}, {"li": "Maintain a clear and consistent filing system"}, {"li": "Use university software and databases to retrieve data"}, {"li": "Use Microsoft Outlook for scheduling appointments and meetings"}, {"li": "Submit and monitor key requests and key-related issues"}, {"li": "Assist with special projects within the department(s)"}], "h2": "Minimum Qualifications", "p": "A High School diploma or equivalent credentials. Must have typing proficiency with high degree of accuracy and excellent working knowledge of Microsoft Office (including Word, Excel, and PowerPoint). Must be detail oriented, work well under pressure and possess the ability to effectively meet deadlines. Must be able to communicate effectively both orally and in writing.", "h2": "Preferred Qualifications", "p": "Essential duties include working full-time, typically M-F 8:30 - 5:00, and being able to communicate effectively both orally and in writing.", "h2": "Posting Detail Information", "p": "Posting Number: S01431, Posting Date: 07/01/2024, Closing Date: Open Until Filled, Special Instructions Summary: No"}