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Procurement Specialist

2 months ago

Jacksonville, Florida, United States City of Jacksonville, FL Full time
About the Role

We are seeking a highly skilled Procurement Specialist to join our team at the City of Jacksonville, FL. As a key member of our procurement team, you will be responsible for analyzing and executing government procurement actions, including contract administration.

Key Responsibilities
  • Plan, conduct, and participate in studies of the organizational components of the purchasing division and its functions to design, develop, and recommend improved policies, procedures, organizational work methods, forms, and other management tools.
  • Develop standard solicitation documents, terms, and conditions, and ensure proper execution in compliance with policies and procedures.
  • Review open-market requests with customers and recommend changes or substitutions when necessary to reduce cost, improve quality, and/or facilitate delivery.
  • Create and manage source agreements for awarded goods and services.
  • Process purchase orders, change orders, and single-source requests in Oracle Fusion.
  • Review specifications for competitiveness, fitness for purpose, and format.
  • Review single-source requests for validity, recommending other sources where appropriate.
  • Review blanket and contract purchase agreement requests for reasonableness, recommending alternative methods when advantageous for the city.
  • Advertise formal bids and solicit quotations.
  • Determine when pre-bid conferences are necessary and preside over them.
  • Analyze bids to ensure compliance with current policies/procedures, bidding laws, and purchasing procedures.
  • Assist requesting agencies with review of bid submissions and/or samples to ensure that purchases comply with specifications and requirements.
  • Interview vendors and their representatives.
  • Develop the JSEB vendor list, referring potential candidates to the Equal Business Opportunity Office for certification.
  • Develop, evaluate, and administer lists of reliable suppliers by constant evaluation of service and performance.
  • Prepare authorizations to expend funds, price changes, renew purchase contracts, etc., to ensure accountability of transactions.
  • Maintain and manage product code files for assigned commodity classes.
  • Monitor and track contract status and develop reports.
  • Operate standard office equipment, such as personal computers, using word processing, spreadsheet, database, and specialized procurement software, and multifunctional devices.
  • May train, assign, monitor, and review the work of others.
  • Perform post-audit reviews of procurement transactions for compliance with current policy.
  • Demonstrate proficiency in the City of Jacksonville's competencies.
  • Perform related work as required.
Requirements
  • Knowledge of the theories, principles, and practices of ethical standards and priorities of governmental purchasing.
  • Knowledge of municipal purchasing laws, City Charter, City Code, regulations, and procedures.
  • Knowledge of grades, qualities, supply sources, and market factors for commodities and equipment.
  • Knowledge of Oracle Fusion Cloud.
  • Knowledge of anti-trust laws and contract laws under the Uniform Commercial Code.
  • Knowledge of economic and financial principles.
  • Ability to analyze historical purchasing data.
  • Ability to prepare and present summary reports and management plans for assigned classes.
  • Ability to prepare clear, concise business correspondence and management reports.
  • Ability to read, comprehend, and apply job-related rules, policies, procedures, and other materials.
  • Ability to train, assign, monitor, and review the work of others.
  • Ability to operate standard office equipment, such as personal computers, using word processing, spreadsheet, database, and specialized procurement software, and multifunctional devices.
  • Ability to conduct and preside over small and large meetings.
  • Ability to communicate effectively both verbally and in writing.