Program Administrator

3 days ago


Hollywood, Florida, United States Hazen and Sawyer Full time

Hazen and Sawyer is seeking a skilled Program Administrator to join our team in Hollywood, FL. As a key member of our team, you will be responsible for providing administrative support to our projects, ensuring seamless execution and timely completion.

Responsibilities:
  • Assist with permitting and monitoring permit requirements to ensure compliance.
  • Develop and maintain permit certifications at project closeouts.
  • Prepare and distribute project monthly newsletters to stakeholders.
  • Organize and maintain contract documentation and track end dates for task order completion.
  • Track end dates for construction projects and draft Subconsultant agreements as needed.
  • Organize files on SharePoint and track personnel certification requirements.
  • Review and track invoices and payments.
  • Develop and maintain Project Data Sheets and track project financials.
  • Organize our digital library and track client commission agendas and CIPs.
Qualifications:
  • Minimum 5 years of experience in a professional services firm.
  • Excellent written and verbal communication skills, with ability to interact with staff, clients, and vendors.
  • Strong multi-tasking skills, with ability to manage priorities and coordinate multiple projects.
  • High proficiency in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and SharePoint.
  • Proficiency in Power Apps, PowerBI, Adobe, Bluebeam, and Procore software is desirable.
Educational Requirements:

Associates degree required.


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