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Project Coordinator

2 months ago

New York, New York, United States YU & ASSOCIATES INC Full time
Position Overview

We are in search of a dynamic and detail-oriented Project Coordinator to join our team at YU & Associates Inc. The successful candidate will thrive in a high-energy environment, adeptly managing multiple simultaneous projects while collaborating with diverse personalities and management levels.

Key Responsibilities

The Project Coordinator will primarily focus on the management of project documentation, including the logging and tracking of submissions, Requests for Information (RFIs), and other essential project documents within the project control system. Responsibilities include:

  • Establishing and maintaining project files in accordance with company protocols and relevant project guidelines.
  • Facilitating the coordination of project submissions and RFIs among the design team.
  • Monitoring the progress of submission reviews and maintaining an up-to-date Submission Log.
  • Conducting quality assurance checks on submissions and other deliverables to ensure accuracy before processing in the electronic filing systems.
  • Participating in project meetings and engaging with clients and their representatives regarding design matters and outstanding submissions/RFIs, while preparing meeting minutes as necessary.
  • Collaborating with the Project Manager and Project Accountant to prepare monthly progress and budget reports.
  • Tracking subconsultant budgets and preparing necessary amendments.
  • Regularly following up with the Project Manager to discuss outstanding issues and submissions, ensuring all information is current.
  • Interpreting and understanding contract drawings, specifications, and project scopes.
  • Performing additional duties as required.
Qualifications

Basic Requirements:

  • A minimum of two (2) years of administrative experience, ideally supporting a large team.
  • Proficiency in Microsoft Excel, Word, Blue Beam, and Adobe; experience with construction project management software (Kahua) is preferred.
  • Strong commitment to confidentiality.
  • Excellent verbal and written communication skills.
  • Ability to manage multiple tasks effectively.
  • Capability to meet tight deadlines.
  • Outstanding follow-up skills.
  • A proven positive and professional demeanor.

Preferred Qualifications:

  • A Bachelor's degree in business, architecture, engineering, or a related field is preferred.
  • Experience in engineering is a plus.

We offer competitive compensation packages, including medical, dental, and vision benefits, life insurance, short and long-term disability, paid holidays, paid time off, and a 401k retirement plan with company matching.

YU & Associates Inc. is an Equal Employment Opportunity employer, committed to providing equal opportunities in all employment practices. We promote a diverse and inclusive work environment where every employee's ideas and perspectives are valued.

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