Academic Program Coordinator

18 hours ago

New York, New York, United States Columbia University Full time
Job Summary

Columbia University is seeking a highly organized and detail-oriented Academic Coordinator to support the Department of Mathematics. The successful candidate will provide administrative support to faculty, students, and University Administration, ensuring the smooth operation of the department's academic programs.

Key Responsibilities
  • Manage undergraduate Teaching Assistant (TA) applications, ensuring minimum qualifications are met and providing nominations for new hires.
  • Compile student enrollment data, generate reports, and make recommendations for TA assignments.
  • Serve as the primary point of contact for all related inquiries and provide operational supervision to the department's 100+ graduate and undergraduate TAs.
  • Ensure compliance with the Graduate School of Arts & Sciences and departmental policies.
  • Coordinate the scheduling of Columbia and Barnard Help Rooms, monitoring usage and attendance to ensure smooth operations.
  • Distribute, collect, and review undergraduate and graduate student and instructor evaluations, ensuring satisfactory levels of performance.
  • Maintain a teaching file for currently enrolled doctoral students, including assignments, instructor and student evaluations, and records of teaching observations.
  • Collaborate with the Director of Undergraduate Studies, Department Chair, and Registrar's Office to review historical course enrollments and instructor data, making recommendations for curricular planning and teaching assignments.
  • Collect instructional preferences from faculty and students, assembling Curricular Planning Statements (CPS) for the academic year and Summer Session.
  • Regularly review the Directory of Classes, ensuring accurate course information and maintaining a database with historical records of CPS submissions and updates.
  • Edit the Department's course offerings and programmatic information before publication in the College Bulletin, ensuring accurate course data in Course Management systems.
  • Assist instructors with course logistics, including class rosters, waiting lists, and grade changes, ensuring proper data in Canvas and SSOL.
  • Coordinate the Departmental online course evaluation process.
  • Manage the textbook inventory, prompt ordering, and ensure accurate textbook data and syllabi information in Canvas.
  • Maintain homework boxes and assignment/exam retention storage.
  • Coordinate the Mathematics Prize Exam and the Putnam Exam.
  • Assist with logistics of undergraduate events, including open houses and graduation receptions.
Requirements
  • High School diploma or equivalent and three years of related experience.
Preferred Qualifications
  • Some college preferred.
  • Three years of experience working in an academic environment, such as student affairs or program support.
Working at Columbia University

Columbia University is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to creating an inclusive and welcoming environment for all employees.

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