Accountant I

5 days ago

Amherst, Massachusetts, United States University of Massachusetts Amherst Full time
Job Summary

In support of the Electrical and Computer Engineering department's financial activities, this position will prepare reports for Principal Investigators, departments, and the Department Head, including centers within the department. The successful candidate will develop and prepare budgets and documents for proposal processing, adhering to federal and OMB guidelines. This role will also manage post-award activities on sponsored grants, ensuring compliance and timeliness.

Key Responsibilities
  • Manage research accounts in various fund types, including grants, contracts, gifts, and RTF, ensuring compliance with funding agency regulations and institutional requirements.
  • Prepare budget projections based on fiscal, academic, and grant years, and interpret spending rules for each fund type.
  • Review budgets to ensure compliance with funding agency regulations and institutional requirements, and ensure that all grant expenditures are reasonable, allocable, and allowable.
  • Prepare overall budget forecasting to meet the principal investigator's needs in budget planning and projections for their research, tracking encumbrances, expenditures, and indirect costs.
  • Work with faculty to identify and resolve budget and compliance issues, and verify and reconcile all account activity.
  • Monitor and assist in the budgeting of financial accounts within the department, and direct oversight of department activities in various fund types.
  • Manage re-budgeting of funded grants with the Controller's Office/research accountants, and prepare Contract for Services, including sole-source justification as applicable.
  • Collaborate with the department business manager on joint accounting activities, such as overhead transfers, split-funding, gifts, President's Office grants, etc.
  • Act as liaison with sponsors, program managers, subcontractors, other universities, and apply university personnel policies and procedures, particularly as they apply to grants and contracts.
  • Prepare personnel budgeting forecasts, applying changes to salaries, fringe rates, and indirect costs as appropriate, and initiate and track appointments, re-appointments, and compensation for faculty, research assistants, and undergraduate student hires.
  • Process financial documents for REU's (Research experience for Undergraduates), and use PeopleSoft System to track personnel information, hire, and fund student employees.
  • Understand and interpret University accounting and UPST procedures and requirements, and prepare purchase orders using the University purchasing system (PS).
  • Prepare contracts for services, including sole-source justification where needed, obtain signatures, process, and track invoices, and process accounts payable, including invoice and voucher processing, order and payments, follow-up, problem resolution, and return processing with vendors.
  • Reimburse faculty and students for university-related purchases, prepare disbursement vouchers, and business expense forms, research prices, encumber funds for, and order equipment, supplies, and services.
  • Extensive contact with vendors and contractors, UPST, and the Controller's Office, and inform new faculty of policies for the University, OPAS, OPAM, grants, proposal preparation, travel, and reimbursements.
  • Arrange travel, including flight, hotel, transportation, and registration for graduate students and visitors to workshops, conferences, and organize conferences on and off-site, process registration payments, coordinate with local and off-site hotels for hotel room blocks, rooms for meetings, equipment for meetings, and food on-site for meetings and off-site at restaurants, as required.
  • Research and prepare contracts and purchase orders with hotels and restaurants for their services, prepare post-conference paperwork, W9's, payments to vendors, speakers, attendees, and participants, plan, schedule, and prepare for on-site meetings and workshops with federal and industry sponsors, and serve as Certified Travel Preparer.
  • Assist faculty and students in foreign travel online authorization system, and attend training sessions, workshops, and meetings to develop and maintain skills and knowledge of policies and procedures.
  • Hold signature delegation and authority for several PIs, and perform other duties as assigned.
Minimum Qualifications
  • One (1) year of accounting experience or related business functionality.
  • Ability to exercise independent judgment.
  • High degree of organizational skills and knowledge of office administration, ability to prioritize and balance work tasks in a demanding environment.
  • Ability to track and manage multiple deadlines.
  • Ability to write, coordinate, and compile reports, correspondence, etc., using correct policies and procedures.
  • Ability to work with minimal supervision, and to exercise independent judgment.
  • Decision-making skills.
Preferred Qualifications
  • Ability to take initiative in carrying out assignments, and in understanding and applying Departmental, University, Commonwealth, and/or funding agency policy and procedures.
  • Ability to work effectively with both on-campus offices, such as OGCA, UPST, HR, and the Controller's Office, as well as off-campus organizations: federal and state agencies, collaborating institutions, vendors, and industry sponsors.
  • Ability to learn and use new software and hardware in a rapidly changing environment.
Work Schedule

M-F; 37.5 hours per week. Benefitted, temporary position for 1-year, possible extension/renewal of contract after 1 year will be determined by availability of funding.

Salary Information

Grade 15 USA/MTA.

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